USCÂ Office of Cultural Relations and University Events is seeking a dynamic Senior Event Producer to join its team. This individual will coordinate the production of some of the universityâs highest profile events.
The Senior Event Producerâs role is to coordinate, conceptualize, design, and produce appropriate and effective events to promote the university and its goals in the public forum. The department produces events that maintain a centralized standard of excellence, quality and protocol for the Office of the President, the Senior Vice Presidents, University Communications, the USC Alumni Association, USC Associates, deans and development officers, by creating favorable environments for donors and friends of USC and enhancing the prestige and goodwill of the university.
This individual will manage two direct reports and will work with the Executive Director to provide the client with a centralized standard of excellence and quality from conceptualization to completion of an event. This person will coordinate the overall design, flow and feel of assigned events, providing onsite production management the day of the event to ensure high quality, timeliness, client service and client satisfaction. Concurrently, this position will oversee the Associate Event Producer and Event Producer as they manage the production of their respective events.
Supervise two direct reports
Conceptualize, design, produce, and manage assigned events both on campus and off campus.
Coordinate the overall design, flow, and feel of the event and provide support through the planning process to ensure the event meets presidential standards and expectations.Â
Maintain detailed event files and updated information on event attendees, donors, and friends of the University as needed. Develop and maintain an extensive network of contacts, internal and external to facilitate event coordination.
Research potential new vendors. Determine appropriate vendors for each aspect of an event. Negotiate contracts with vendors and monitor delivery of goods and services to ensure contract terms are satisfied.
Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
Experience managing direct reports
In depth background in Event Production and design from start to finish
Computer skills, including complete knowledge of Microsoft Word, Excel, Outlook, mail merges and printing, office equipment and any supportive skills â¨
Excellent communication skills, both verbal and written required â¨
Strong organizational skills including ability to organize resources â¨
Ability to manage workload well and prioritize effectively when faced with multiple projects, events, and deadlines â¨
Ability to respond/follow through quickly to problems and questions â¨
Strong attention to detail â¨
Ability to coordinate and maintain a complex calendar â¨
Ability to work well under deadlines in a fast-paced environment â¨
Ability to work independently as well as in a team setting â¨
Ability to organize and coordinate special projects â¨
Must have a sense of protocol with top level executives â¨
This is a full-time benefits eligible position.
Posting Required Docs:
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 3 yearsMinimum Field of Expertise: Experience with planning and oversight of large special events and/or alumni volunteers and relations management. Demonstrated proficiency in written and oral communications.
Internal Number: REQ20085862
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.