Stanford University School of Medicine (SoM) was founded in 1858 with a mission to be a premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.
The Fiscal Affairs Group, a department within the School of Medicine's Dean's Office, is seeking a full-time Faculty Compensation Administrator. The Faculty Compensation Administrator will provide PeopleSoft HRMS support and general compensation administrative support for the Faculty Compensation team, which administers compensation for the School's 2,900 faculty and other teaching titles.
Approve payroll actions for new hires, ongoing actions, and terminating faculty's PeopleSoft records. Review faculty web forms, one-time pay forms, and recurring pay forms for correct data entry and coding of transactions. Work with and advise Department web form originators to ensure correct coding and other web form content as needed. Obtain necessary approvals for honoraria payments, notify originator of approved requests, and track and approve payment transactions in PeopleSoft web forms.
Serve as a Faculty Compensation resource to HRAs and Department personnel regarding PeopleSoft Web forms to initiate, change, or terminate payroll for School of Medicine faculty; advise on proper set-up of supplemental or recurring payments.
Maintain up-to-date salary information, including annual updates for 2,600 faculty as well as daily tracking of faculty actions that will impact salary, leave status, etc. Audit completed transactions by running/reviewing activity reports on a bi-monthly basis. Confirm daily OTPs/RPFs approvals above thresholds with Faculty Compensation Analyst before forwarding to the HR Transaction Team for processing.
Support Department recruitment processes by coordinating compensation information to the Faculty Staff Housing Office for candidates and other faculty applying for University Housing program benefits.
Maintain department signed copies of all Offer Letters, Addendums, Salary Notification Letters, and other faculty compensation documentation in Open Text and designated electronic files.
Support the production of and distribute annual faculty salary setting materials and Compensation Committee materials for the Dean's and Provost's office. Maintain and update materials for the Faculty Compensation website and Lean Viz board.
About Stanford University School of Medicine
With more than 2,900 faculty and other teaching titles, each providing a unique mix of research, education, and patient care effort, organized in 28 academic departments and 9 interdisciplinary institutes and centers, supported by more than 3,500 staff, educating 3,000 students, postdoctoral fellows, clinical residents/fellows, and trainees, and collectively generating about $2.3B in revenues, the School of Medicine is Stanford's largest school and truly a complex organization. Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.
EDUCATION & EXPERIENCE (REQUIRED):
Associate degree and two years of relevant experience, or a combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Strong attention to detail and accuracy.
Ability to learn and apply general human resources policies using problem solving skills.
Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
Ability to consistently follow through with projects and assignments and meet deadlines.
Excellent oral and written communication skills.
Strong and effective interpersonal and customer service skills.
Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
Experience using email and internet.
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
Rarely kneel/crawl, operate foot and/or hand controls.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.