Under the direction of the Administrative Manager, the Administrative Coordinator will be responsible for coordinating academic and personnel affairs for the Cardiology Division, which includes full-time and part-time Faculty, Research and Administrative Officers, Support Staff, Temporary Staff, and Visitors.
Work with the HR office in the Department of Medicine to process and monitor staff recruitment, onboarding, payroll and other personnel related transactions.
Process Faculty clinical and academic appointments, credentialing, reappointments, evaluations, and compliance (including MD's, PA's and NP's).
Maintain all physician files/compliance regarding continuing education, annual health assessment, appointments and reappointments.
Maintain current Faculty credentials and personnel files and all support/clerical/clinical staff/visitor's personnel files.
Work with the International Students and Scholars Office to process new and renewal visas for international employees and observers.
Review volunteer/observer registration forms and supporting documents.
Assist with preparation of internal postings and journal ads.
Track and maintain officer attendance records for 100+ employees.
Assist with the processing of SSA, Service Corp and Casual payroll.
Direct, train and supervise casual staff.
Prepare verification request forms for signature upon request.
Assist with Cardiology Database Directory updates.
Occasionally assist with the Cardiology Fellowship Programs as instructed.
Perform other related duties & responsibilities as assigned/requested.
Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
Faculty appointments and/or human resources experience in an academic, health care or non-profit setting required.
Ability to communicate and interact effectively with personnel at all levels of the organization is essential.
Requires demonstrated ability to work independently and efficiently, as well as part of a team.
Excellent interpersonal, organizational, and communication skills both oral and written essential.
Excellent computer skills and working knowledge of Microsoft Office programs.
Must successfully complete systems training requirements.
Previous experience with managing high volume and working with all levels of staff preferred.
Familiarity with CU and NYPH systems will be considered.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 506259
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.