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UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.
The Department of Rehabilitation Medicine, ranked #5 in US News & World Report and among the top-ranked programs nationwide for nearly 25 years, is a complex academic and clinical department in the University of Washington School of Medicine and part of UW Medicine. Affiliated Hospitals include UW Medical Center - Montlake, UW Medical Center – Northwest, Harborview Medical Center, Veteran’s Affairs Puget Sound Health Care System, and Seattle Children’s. We provide inpatient rehabilitation care at the University of Washington Medical Center, Harborview Medical Center, Seattle Children’s, and the VA. In addition, we have several outpatient clinics located throughout the region. Our highly regarded education and training programs include a residency program in Physical Medicine & Rehabilitation, medical student clerkships, and fellowship training in several areas. We also have degree programs in physical therapy, occupational therapy, and prosthetics and orthotics, as well as a PhD graduate program in Rehabilitation Science. With our strong research focus, we are among the nation's leading recipients of funding from the National Institutes of Health (NIH), the National Institute on Disability and Rehabilitation Research (NIDRR), the Centers for Disease Control and Prevention (CIDC), and other federal and state research funding. Our efforts make the University of Washington Department of Rehabilitation Medicine a leader in the field and contribute to a better understanding of the rehabilitation process.
The Department of Rehabilitation Medicine currently has an outstanding opportunity for a full time Finance Program Manager.
The purpose of the Finance Program Manager is to provide independent, executive level judgement and management of the financial operations for the Department of Rehabilitation Medicine. This position reports to the Director, Administration and Finance, and collaborates regularly with senior leadership, participating in executive leadership meetings and supervising 2 direct reports.
Major responsibilities include: • Oversight and Management of Department financial systems, including (but not limited to): analysis and recommendations impacting allocation of funds, staffing levels and program results. Management of department budgets including clinical, state funds and special use budgets • Budget analysis, validation, reconciliation and trend reporting • Collaborate and support divisional leadership to meet program development goals • Payroll oversight and management • Compliance, policy development and financial audits
Under the direction of the Director for Finance and Administration, the incumbent will have direct accountability for day-to-day operations in these areas and is also expected to maintain dynamic communication with faculty, staff, executive leadership, and fiscal specialists to ensure smooth, well-coordinated and compliant fiscal systems and processes practiced in a mutually supportive team environment. This position is characterized by primarily autonomous work with the requirement to exercise executive level judgement around fiscal policy implementation and cost accounting. A significant knowledge of the various UW systems is required as execution of executive decision making will require that knowledge base.
Department Financial Budgeting, Distribution and Operations Management: (60%) • Manage clinical reporting including monthly income statements, CFTE reports and RVU projections. • Develop ongoing monthly budget reports showing budgetary status and financial projections. • Ensure that budget spending is aligned with planned spending; take remedial action when spending deviates from planned expenditures. • Oversee purchasing; remain current on all University purchasing and travel rules. • Prepare fiscal summaries for the executive leadership. • Implement budget requests and extensions. • Independently oversee and manage department state allocated budgets, including monitoring, tracking and reporting faculty commitment recaptures and state line allocations. • Point of contact to HR and payroll personnel for budget distributions for department personnel and faculty. Ensures personnel expenses are applied to the correct budgets across the department, including clinical, research and administrative components. • Oversee and manage policies and procedures and ensure compliance for Cost Center financial operations and accounting. • Provide ad hoc budget analysis and trend reporting. • Collaborate with Director on the establishment and overhaul of financial systems and documentation necessary for sustainability.
Payroll: (20%) • Develop, implement and monitor policies and procedures to ensure payroll functions in collaboration with the Administrator and Assistant Director. • Primary point of contact for execution of payroll and all aspects of payroll functionality. • Oversee departmental payroll entries and distribution changes. • Verify and approve all departmental payroll records.
Management of Finance Personnel: (10%) • Primary point of contact for all finance personnel. • Recruit, hire, train, supervise, and manage performance of budget fiscal analyst lead. • Direct the fiscal responsibilities of other program support staff in the department.
Program Policy/Procedures and Compliance: (10%) • Develop, implement and monitor policies and procedures to ensure optimal financial operations and fiscal office functioning in collaboration with the Administrator and Assistant Director. • Ensure departmental fiscal policies and procedures maintain compliance with all departmental, school, university, state and federal regulations; continuously maintain a current body of knowledge on all administration standards, regulations, and practices.
Minimum Requirements: • Bachelors Degree in Business, Finance, Accounting or similar field. • Four to Five years of work experience in demonstrated fiscal management at the University of Washington is required, including knowledge of UW financial systems, procedures, policies and offices.
Additional Requirements: Position requires demonstrated ability to work on large, complex projects in a deadline-driven environment. This position requires the ability to not only direct fiscal functions, but also to independently and efficiently complete detailed transactions and routine fiscal work when needed. Proven ability to communicate effectively with high-level academic and medical professionals and ability to work with a broad range of people with tact and discretion is required. The successful candidate will be detail-oriented and a self-starter. Advanced expertise in Excel is essential. Ability to work independently with exceptional organizational, planning, time-management skills and initiative. Ability to function effectively as part of a team.
Equivalent education and/or experience may substitute for minimum requirements.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.