Location: Newport, RI Category: Education Posted On: Fri Jan 24 2020 Job Description:
The Office Coordinator, Mission Integration provides administrative support for the Vice President for Mission Integration and manages the programmatic and organizational needs of the Office of Mission Integration and the McAuley Institute for Mercy Education.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide administrative support to the Vice President for Mission Integration and support the daily operational activities of the Office of Mission Integration in an efficient manner.
Manage calendar requests and arrange all travel and accommodations for the Vice President for Mission Integration.
Order and maintain office supplies for the Office of Mission Integration.
Answer and screen incoming telephone calls; receive, assist, and host visitors to the office in a professional manner.
Prepare, edit, and/or proofread office correspondence, emails, reports, agendas, confidential materials and other related materials as directed by the Vice President for Mission Integration.
Record and transcribe minutes for all committee meetings chaired by the Vice President for Mission Integration, and maintain and organize all related records, cloud and paper files.
Independently manage budgetary needs of the Office of Mission Integration, including preparing check requisitions and purchase orders, maintaining budget spreadsheets and monthly reconciliation of procurement card accounts, and compiling monthly and yearend financial reports.
Schedule, plan, and manage the programs, lectures, events, and receptions sponsored by the McAuley Institute for Mercy Education, such as the Mercy Leadership Colloquium, Mercy Faculty Dialogues, Critical Concern Collaboratives, and the McAuley Lecture, as well as all meetings or events sponsored by the Office of Mission Integration.
Manage all calendaring, room reservations, catering, reimbursements, the production of program booklets, readers, and reports for faculty, staff, student, and administrator cohort groups sponsored by the Office of Mission Integration.
Develop and oversee marketing and communications operations for the McAuley Institute for Mercy Education and the Office of Mission Integration, including related websites and online communications, digital signage, integrated social media outreach, posters and print publications.
Manage assessment surveys and statistical data related to Mission Integration, such as program surveys and the Catholic Identity Mission Assessment and generate related reports to inform institutional programs and priorities.
Hire and supervise work-study students (one office assistant and one sustainability coordinator).
OTHER DUTIES AND RESPONSIBILITIES:
As directed, conduct basic research to assist the Vice President for Mission Integration in program development and reporting, including research on peer institution programs, policies, and practices.
Assist in all special projects of the Office of Mission Integration, including those involving the collaboration of the Mercy Center for Spiritual Life and the Center for Community Engagement and Service.
Perform other duties as assigned by the Vice President for Mission Integration.
Some college or professional training required. A Bachelor's degree and experience in higher education preferred. Proficient computer skills required, with strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook) and familiarity with the Adobe Suite (Acrobat, Photoshop, InDesign), as well as the capacity to learn and use campus information technology and manage databases. Must have the ability to record and accurately transcribe notes of meetings and compile and prepare statistical data. Strong oral and written communication, organizational and interpersonal skills are required. Website development experience preferred. Must be able to work independently with minimal supervision and demonstrate initiative in approaching tasks. Confidentiality is of the utmost importance.
Salve Regina University offers generous benefits to eligible employees including:
health and dental coverage
tuition benefits and more
Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant with all applicable non-discrimination laws.
Founded by the Sisters of Mercy in 1947, Salve Regina is a private, coeducational university offering a comprehensive and innovative liberal arts education in the Catholic tradition. We empower students to explore their talents through our diverse academic offerings, student organizations, service initiatives and athletic teams. Our collaborative learning environment and vibrant campus community inspire the pursuit of excellence and breach the limits of personal potential.