The Administrative Officer is a key member of the School of Nursing's Center for Research Development and Scholarship. The position is responsible for management of grant pre-award processes related to a diverse research portfolio that consists of Federal, non-Federal, sub-awards, contracts (domestic and foreign), clinical studies and trials. The Center for Research supports many activities related to pre-award and post-ward grant submission and other scholarship activities. In addition, the Center serves as the main section for which tenure-track faculty are appointed and receive mentorship.
With a history dating back to 1908, Vanderbilt University School of Nursing has a long-standing reputation for excellence in nursing teaching, practice, informatics and research. The school offers graduate level education in the Masters of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* (*degree awarded through the Graduate School).
VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds. The vast diversity of thought and experience you will find here will not only enrich your work environment, it will also serve as a valuable foundation as you seek and fulfill your professional goals.
Duties and Responsibilities
Independently manages pre-award process.
Assists faculty in budget development and preparation.
Independently build budgets for new, renewal and continuation of grant and sub awards.
Assists with overall assembling grant proposals, sub awards and contracts.
Ensures all grants submission are compliant with sponsor and VU guidelines.
Assist faculty will all aspects of grant assembly and preparation, such as bio sketches, other support and budget justification.
Develops, keeps current and makes available to faculty boiler templates for: bio sketches, team management figure/structure, timelines etc.
Complete management and oversight of Grant Submission Calendar. Multiple submissions each month must be prioritized and executed responsibly and accurately.
Full ownership and responsibility for Contracts and Subcontracts Processing, Execution, Management, and Oversight of FDP templates, PSA's, SBA's, and other types of External as well as Internal Agreements.
The AOR will establish a system for processing, tracking, and executing incoming and outgoing subcontracts for the center. This will include developing a plan to keep track of all subcontracts as well as all invoices paid out or funds received. Prior experience with the VUMC and VU Contracts and subcontracts processes and management is preferred.
Budgetary responsibility includes: Analyze budgetary data, verify figures, and develop budget proposals; recommend allocation of budgetary funds. Full responsibility for planning, forecasting, and final approval of grants and contracts budgets.
Assist with monitoring projections, forecast, and expenditures against budget; prepare necessary documentation for supervisory review/approval ;tabulate budgetary data, calculate figures, and check for accuracy.
Have a solid understanding of the requirements and guidelines that must be followed for research compliance due to the implementation of Uniform Guidance, 2 CFR 200.
The AOR will assist with various research compliance tasks and coordinate efforts with the Regulatory and Financial Manager within the School of Nursing.
Ability to interact with other departments, agencies, colleagues, and peers to facilitate the development, submission, and administration of grant proposals, contracts, and subcontracts. Good communication and interpersonal skill.
Interest in and ability to train staff members in regard to all facets of Pre-and Post-Award Research Administration.
Works with the Associate Dean for research and assists faculty with the identification of federal and non-federal grant opportunities.
Weekly, reviews NIH, HRSA and other databases (e.g. SPIN) for potential funding opportunities and notifies faculty.
Attends seminars, webinars or other VU/VUMC events related to grant funding opportunities or changes in grant submission processes
Profile of an Ideal Candidate
A Bachelor's degree from an accredited institution of higher education (or equivalent) is necessary.
A Master's degree from an accredited institution of higher education is preferred.
At least five years of directly related experience is preferred
Excellent accounting and computer skills are necessary.
Demonstrated knowledge of and experience using various VU/VUMC systems (e.g. Coeus, DMS, Business objects, ePAc, One Card, eProcurement, Concur NIH ASSIT etc.) is necessary
Knowledge of MS Outlook, Excel, Google Docs, development of flowcharts, and Word tables is necessary.
Strong organizational and project management skills are necessary.
Ability to handle multiple projects and deadlines is necessary.
Ability to function in a team-oriented environment is necessary.
Ability to take responsibility for self, actions and results is necessary.
Excellent oral and written Communications skills are necessary.
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Internal Number: 2000077
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.