Under the supervision of the Director of Benefits the Benefits Coordinator performs administrative support of the day-to-day operations for administering the benefits, leave of absence, ADA, and workersâ™ compensation programs.
Major Duties and Responsibilities:Â
Primary responsibility and administration of benefits to include, but not limited to health, prescription, dental, flexible spending, life insurance, pension and retirement benefits, ACA, COBRA, employee tuition program, leave of absence, ADA, wellness benefits, unemployment claims and workersâ™ compensation.
Tracks, communicates and processes enrollments for individuals offered coverage in compliance with the Affordable Care Act.
Review and respond to unemployment claims with appropriate documentation.
Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
Prepare and facilitate, Employee Benefits workshops designed to assist employees to obtain information and understand the benefits and other related incentive programs.
Prepare and maintain biweekly employee payroll reports.
Review all medical documentation and work-related accident reports for completeness and clarity of data to ensure compliance with policy and regulatory requirements.
Serves as a liaison between employees and State to resolved benefit related issues.
Audits internal and external system reports to ensure employee and dependent status for accurate benefit elections, eligibility, deductions, coverage, and verifies for accuracy.Â Maintains open communication with the Payroll Department to ensure specified deadlines are met.
Ensure company compliance with federal and state laws, including reporting requirements.
Point of contact for retiree medical coverage questions particularly how it relates to Medicare entitlement and related questions surrounding the pension plans.
Manages vision benefit reimbursement program including verifying eligibility, reviewing supporting documentation and requesting reimbursement through payroll.
Assists in conducting new hire orientations, annual open enrollment and maintains and update benefits orientation materials.
Communicates and interacts with medical professionals, support agencies and others to monitor and assess the progress and to facilitate a return to work.
Manages leave of absence process in Workday by monitoring leave balances, and keeping track of used and unused balances.
Provides Workday support for employees on leave, as well as their supervisors.
Manages workflow to ensure all employees on leave payroll transactions are processed accurately and timely.
Assembles appropriate medical information and facts regarding pending cases.
Perform other benefits related tasks and miscellaneous job-related duties as assigned.
The above statements reflect the general details considered necessary to describe the principle functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.
At least two years of employee benefits related administration experience.
Working experience with pertinent federal and state regulations affecting employee benefit programs, including OSHA, COBRA, ACA, FMLA, NJFLA, ADA
Working experience in administering benefits.
Bachelorâ™s degree in Human Resources Management, or related field.
Strong interpersonal and communication skills and the ability to work effectively with wide range of constituencies in a diverse community.
Working experience with State system (MBOS, PMIS, EPIC) and proficiency in MS Office Suite (Outlook, Excel, Word and PowerPoint)
Ability to manage several projects simultaneously while working under pressure to meet deadlines.
Excellent written and oral communication skills.
Exceptional organization and customer service skills.
Organizational Marketing Statement:
With a proud history and a vibrant future, Montclair State University is one of New Jersey’s most diverse and dynamic institutions of higher education. One of four public research institutions in the state, Montclair State is a designated R2 Research Doctoral University by the Carnegie Classification of Institutions of Higher Education.
Located 12 miles west of New York City on a 252-acre suburban campus which boasts modern, state-of-the-art facilities complemented by green spaces, public plazas and striking Spanish Mission architecture, the University offers a comprehensive undergraduate curriculum with a global focus; a broad variety of superior graduate programs through the doctoral level; and a highly productive, dedicated and diverse faculty and student body.
The University’s 11 colleges and schools offer more than 300 undergraduate and graduate majors, minors, concentrations and certificate programs, and with more than 120 student organizations and 18 NCAA Division III athletic teams for men and women, Montclair State offers its students a comprehensive college experience.
Montclair State University is an Equal Opportunity/Affi...rmative Action institution with a strong commitment to diversity. Additional information can be found on the website at www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/