Washington and Lee University welcomes applications for the position of University Registrar. Reporting directly to the Provost, the Registrar manages a staff of five full-time employees and is responsible for oversight and support of all registrar office services, including the development, implementation, and management of student records and registration, academic schedules, transcripts, diplomas, and the academic catalog, as well as classroom usages and utilization. The University Registrar serves as Secretary to the University Faculty and adviser on academic policy for faculty, staff, and students. The University Registrar works closely with multiple units across the campus, including Student Affairs, Admissions and Financial Aid, Information Technology, the Law School, Human Resources, Business Office, and Development. The University Registrar defines business processes for records, registration, and scheduling, and plays a crucial role in technical and policy implementations. As Washington and Lee invests in a major transition of its student information system and reporting to Workday, the University Registrar will help define, implement, and support new processes to reimagine how the function can best support students and faculty through the advising, registration, degree audit and transcript phases of the academic cycle.
STATUS: Full-time, 12 Month, With Benefits WORK HOURS: 8:30-4:30 with occasional early morning, evening, or weekend work required. Also, occasional travel. FLSA: Exempt MINIMUM PAY: $98,646 / year
Washington and Lee University is a highly selective, independent, co-educational, liberal arts institution of approximately 1,860 undergraduate and 400 law students located in the city of Lexington, Virginia. Lexington is a warm, welcoming, and historic town located between the Blue Ridge and Allegheny Mountains, three hours southwest of Washington, D.C. Established in 1749, W&L is the ninth oldest institution of higher learning in the nation and is ranked among the top 10 national liberal arts colleges. Washington and Lee University is composed of two undergraduate divisions, the College and the Williams School of Commerce, Economics, and Politics; and a graduate School of Law. Offering 43 undergraduate majors and 39 minors, including a number of interdisciplinary programs, the University prides itself on the depth and breadth of its curriculum, in which traditional liberal arts studies are augmented by offerings from the only fully-accredited business school and journalism program among the nation's top-tier liberal arts colleges. As our new strategic plan makes clear, increasing the diversity of our students and employees is at the forefront of our institutional objectives: https://www.wlu.edu/about-wandl/non-incautus-futuri/2018-strategic-plan.
Washington and Lee University promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in leadership and fulfilling the duties of University Registrar. In keeping with the University Strategic Plan, we welcome applications from underrepresented minority candidates and members of other communities that are traditionally underrepresented in higher education administration.
Essential and Related Functions:
Ensures the integrity, security, and maintenance of academic and student records including the processing of grades, maintenance of student and course records, certification of student enrollment status, and completion of degrees.
Manages activities, systems, and staff for undergraduate student registration including course inventory, course schedules, classroom scheduling, and student enrollment.
Analyzes enrollment trends and course demand data, regularly providing this essential information and data to the deans and the Provost.
Responsible for the overall leadership of all financial, personnel, policy and technology operations for the University Registrar’s office, including coordination of the commencement budget and the process for degree audits and the production of academic transcripts and diplomas.
Serves in an advisory capacity to faculty and administration in academic policy discussions, as a member of the Provost's Academic Council.
Serves as Secretary of the Faculty, responsible for faculty meeting agendas, minutes, and elections, and preparing minutes for the Undergraduate Academics and Admissions Committee of the Board of Trustees.
Assures the inclusion of all approved administrative changes, revisions, and updates into the University Catalog, class schedules, and other university databases as necessary, and compiles, regularly edits, and publishes the University Catalog and consults on the Law Catalog.
Represents the Office of the University Registrar by serving on standing and ad hoc committees including, but not limited to: Courses and Degrees, Automatic Rule and Reinstatement, International Education, Registration and Class Schedules, Commencement Planning, Information Security and Privacy Risk.
Ensures that the University complies with all federal and state requirements for records and reporting, as well as requirements related to SACSCOC accreditation, including exchange programs and other inter-institutional academic relationships, and providing data and documentation to state, federal, and legislative auditors.
Serves as a Bureau of Immigration and Customs Enforcement designated school officer (SEVP DSO). Acts as the NCAA academic eligibility contact.
Coordinates with the Director of Law Records on university-wide services as related to calendars, policy, data entry, supporting software, and external reporting in the Law School, and oversees provision of certifications, verifications, diplomas, and other law-student academic services.
Actively participates in developing, maintaining, and evaluating various communication efforts, including the academic catalogs, websites for both University Registrar and Commencement operations, and social media for the University Registrar’s office.
Represents Washington and Lee University as a member of various professional associations and contributes to professional advancement in the field.
Additional related duties as assigned.
Strategic Thinking - Able to implement department strategic objectives into actionable plans and goals. Makes departmental goals and priorities clear to team and explains relevance to each person's job. Collects and assesses information on multiple and relevant factors to develop policies and make critical strategic decisions. Demonstrates a clear understanding of detailed financial factors that drive departmental budget (e.g., position requests, hidden costs, impact on morale) when considering decisions.
Change Adaptability - Understands the effects of change on the work group and proactively clarifies information to help them deal with a changing work environment. Identifies structural process, people changes and solutions to achieve change initiative goals and targets. Encourages new ways of looking at established processes and practices by soliciting ideas and recognizing/rewarding practical innovation.
Communication and Networking - Uses diversified styles of communication (e.g., explains by describing impact or circumstances, etc.) to influence and create buy-in for ideas. Encourages open expression and common understanding of ideas and opinions. Builds networks within and outside own department and leverages these relationships to execute specific plans and initiatives.
Drive for Results - Inspires learning within work group by identifying key knowledge areas and sources and facilitating knowledge sharing. Takes full responsibility for unforeseen delays/issues, openly communicates situation and quickly adjusts plans, resources for the best possible outcomes. Proactively looks for areas to improve quality of services to ensure customer satisfaction.
Talent Development - Demonstrates understanding of career aspirations of individual work group members and provides structured feedback to them. Encourages greater involvement and provides timely rewards and recognition for efforts. Builds informal relationships with work group. Encourages others to share issues that could hinder achievement of work goals.
Master's degree and at least 5 years of experience in a higher education registrar's office, or a combination of education and relevant experience providing a similar background and capabilities. Must have demonstrated experience in providing leadership in the management, security, and storage of academic records. Ability to balance multiple tasks and responsibilities in parallel, maintaining attention to detail. Strong interpersonal and communication skills and ability to work professionally, develop numerous professional relationships, and engender trust and reliability with a strong service orientation for a wide variety of constituencies. Ability to work effectively with complex administrative software systems, analyze and interpret data, and prepare usable information and reports for various university constituencies. Experience managing policy development and implementation, as well as information system implementations and migrations.
Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).
Types of Work:
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Review of applications will begin December 2, 2019, and the anticipated start date for this position is July 1, 2020. Please submit a cover letter, resume, contact information for three professional references, and the online application.
Equal Employment Opportunity Statement
Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all?inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Statement of Commitment to Diversity
Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.
About Washington and Lee University
Washington and Lee University is an independent liberal arts university founded in 1749, named for an early benefactor (George Washington) and an innovative president (Robert E. Lee). The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings. Students govern themselves in a community based on trust and honor. The faculty of teacher-scholars pursues a student-oriented approach to scholarship and nurtures lifelong relationships with the pupils. The curriculum blends traditional liberal arts and sciences with pre-professional programs in business, journalism and law. W&L prepares graduates for a life of learning, achievement, leadership, service and engaged citizenship in a global society.