Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Surgery. This position is for the Medical School Campus.
Plans and coordinates the day-to-day administrative, operational and fiscal activities of a University program.
PRIMARY DUTIES AND RESPONSIBILITIES:
Serves as a principal liaison between students, faculty, staff, other departments, and/or external contacts on day-to-day operational, and administrative issues of the program; facilitates seminars, meetings, special projects, and problem resolution
Develops and implements activities, including, but not limited to, seminars, conferences, workshops, short courses, public events and other related programs; develops new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components
Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives
Monitors and evaluates program effectiveness, investigates trends, and recommends and implements modifications to improve program effectiveness
Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program; coordinates and/or participates in public relations activities
Assists in the preparation of budgets and grants; monitors, verifies and reconciles expenditure of budgeted funds as appropriate; may participate in other fundraising activities
Monitors program/project revenues and expenses for cost effectiveness of program
Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information
Performs or delegates clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, brochures and other publications
Performs miscellaneous job-related duties as assigned
High school diploma required.
Bachelor’s degree in a business-related field is preferred.
2 to 4 years of related experience preferably with grants, marketing, accounting and/or budget management responsibilities.
Experience in a medical, research or educational environment preferred.
Ability to lead and train staff and/or students, skill in organizing resources and establishing priorities, knowledge of finance, accounting, budgeting, and cost control procedures.
Ability to coordinate and organize meetings and/or special events, advanced writing and editorial skills, knowledge of communication principles, media, and marketing techniques.
Ability to interact with students, faculty and/or staff in a team environment and strong interpersonal and communication skills.
The hiring range for this position is $19.18 - $24.47 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.