Serves as a contact for financial transactions. Processes payments, including travel reimbursements for faculty and center participants, vendor invoices, and other accounts payable and receivable transactions.
Communicates travel and reimbursement guidelines to center participants. Anticipates and resolves problems; provides updates on the status of issues and tasks.
Maintains record keeping systems for tracking expenses. Ensures spending is appropriate, within budget on various accounts. Maintains historical records of events and activities for the centers for reporting purposes.
Handles logistics for events, workshops and meetings, working within a defined budget.
Negotiates with hotels, caterers and vendors and makes recommendations on menus and activities. Handles room reservations/facilities, AV, catering, transportation, meeting/event materials, and related details. May arrange travel. Sends out event communications, tracks responses and follows up with participants/speakers as needed.
Drafts, edits and prepares correspondence, reports and other materials using Word, Excel and/or databases.
Develops and implements processes and systems to maximize efficiencies and streamline workflow.
Accomplishes related duties and takes on new responsibilities in response to changing office needs. Learns new software and systems as needed. Participates in Area team meetings, trainings and other activities.
This is a one-year term grant-funded position with the possibility of extension.
Note: Both a cover letter and resume are requested to be considered for this position.
SEAS is not able to provide visa sponsorship for this position.
Commitment to Diversity SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.
Many SEAS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process. The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard's teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Three years of administrative office experience. College coursework may count towards years of experience.
College degree, financial, accounting and/or grants management experience strongly preferred.
Completion of the REACH Program, or a certificate program in research administration is a plus.
Excellent organizational and time management skills with strong attention to detail. Ability to work independently with minimal supervision, take initiative, problem solve, and prioritize work in an environment with multiple and conflicting interests.
The ability to interact and communicate professionally and effectively with people from diverse backgrounds and at all levels is essential. Must be able to handle complex and confidential information with discretion.
Competency using a variety of computer software with the ability to learn new systems quickly.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51375BR
About Harvard University John A. Paulson School of Engineering and Applied Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.