Under limited supervision, the Administrative Assistant III will work closely with the CTAL Center for Teaching & Assessment of Learning (CTAL) Director, CTAL Staff, UD faculty, graduate students, departments, and colleges to promote teaching excellence, foster learning, and build community at UD. This position will provide and/or manage a variety of complex fiscal, event planning, and professional staff support responsibilities and offers significant opportunities for personal and professional growth.
The Administrative Assistant will establish and maintain respectful, cooperative, productive work relationships. The incumbent will have excellent verbal and written communication skills, strong organizational and project management capabilities, including the ability to manage a variety of complex projects and priorities, budget administration, and ability to coordinate with others and follow through with projects. The Administrative Assistant will have initiative to organize, prioritize, plan, and manage own work activities according to necessary timelines and schedules. The incumbent will have tact and discretion with sensitive/confidential information, and ability to operate comfortably in a wide variety of roles, whether behind the scenes, or publicly representing the office in a professional manner. This position also requires ad hoc reporting and special projects that entail data analysis and interpretation and budget spending projections, as well as interactions with a variety of internal and external partners.
Oversees the day-to-day office operations of the Center for Teaching & Assessment of Learning. Performs broad range of administrative duties and some confidential in nature on a regular basis.
Administers and maintains budget tracking and confidential personnel records, with budgetary authority.
Assists and advises the Director in development of annual budget and necessary budget revisions.
Maintains the UD Procard reconciliation and ensures accurate record keeping for four professionals.
Creates ad hoc reports organizing and summarizing data to inform CTAL unit about budget allocations and events attendance.
Plans and coordinates special events, including conferences and workshops for campus and national audiences.
Provides financial oversight for CTAL grants.
Interfaces with extramural grant management personnel within and outside of UD to support federally-funded activities of Center personnel.
Coordinates student registration, course scheduling, supply ordering and curriculum support for graduate courses offered by CTAL.
Assists with maintenance of unit compliance with respect to University policies and procedures.
High school diploma or GED, and three to five years of experience. Associate’s degree preferred.
Working knowledge of University financial, personnel, and operating policies and procedures
Experience in developing budget projections and analyzing spending
Ability to use advanced techniques in spreadsheet, database, and presentation software
Advanced skills in event management and all related logistics
Mastery of MS Office Suite (e.g. Word, Excel, SharePoint)
Working knowledge of Concur, UDataGlance, Webforms, and UDSIS preferred
Ability to analyze and interpret data from diverse sources to make judgments and decisions in keeping with position level
Ability to manage and update websites within the University preferred
Effective organizational skills and experience setting priorities, producing timely results, and meeting deadlines in a diverse work environment, while maintaining a high level of attention to detail and accuracy
Ability to supervise the work of graduate student assistants
Ability to communicate and interact well with people of all ages and diverse backgrounds
Ability to work under limited supervision
To Apply: To be considered, qualified candidates must upload 1) a letter of intent, 2) a resume, and 3) contact information for three references that can attest to the candidate’s qualifications and performance
Internal Number: 494694
About University of Delaware
The University of Delaware has a great tradition of excellence, from our roots extending back to a small private academy started in 1743, to the research-intensive, technologically advanced institution of today. Our alumni tell our story of achievement, from our first class, which included three signers of the Declaration of Independence and one signer of the U.S. Constitution, to the more than 154,000 living Blue Hens who are making vital contributions to the world. Vice President Joseph R. Biden Jr. and his wife, Jill, are both UD alumni. The University received its charter from the State of Delaware in 1833 and was designated one of the nation’s historic Land Grant colleges in 1867. Today, UD is a Land Grant, Sea Grant and Space Grant institution. The Carnegie Foundation for the Advancement of Teaching classifies UD as a research university with very high research activity—a designation accorded less than 3 percent of U.S. colleges and universities. UD ranks among the nation’s top 100 universities in federal R&D support for science and engineering. A state-assisted, privately governed institution, UD offers a broad range of degree programs: 3 associate programs, 147 bachelor’s p...rograms, 119 master's programs, 54 doctoral programs, and 15 dual graduate programs through our seven colleges and in collaboration with more than 70 research centers. Our student body encompasses more than 17,000 undergraduates, more than 3,600 graduate students and nearly 800 students in professional and continuing studies from across the country and around the globe. Our distinguished faculty includes internationally known authors, scientists and artists, among them a Nobel laureate, Guggenheim and Fulbright fellows, and members of the National Academy of Sciences, National Academy of Engineering and the American Association for the Advancement of Science. State-of-the-art facilities support UD's academic and public service activities. Our 146-foot coastal research vessel, Hugh R. Sharp—the most advanced in the U.S.—helps scientists across the region explore the sea. World-class figure skaters train at our High Performance Figure Skating Center. Partnerships with Nemours/A. I. du Pont Hospital for Children, Christiana Care and Thomas Jefferson University; the U.S. Army; Winterthur; Longwood Gardens and Hagley Museum offer unparalleled experiences in health sciences, defense research, art conservation, horticulture and history. The University is now transforming a 272-acre parcel, the site of a former auto assembly plant, into the Science, Technology and Advanced Research (STAR) Campus. Distinguished speaker series, symposia, 21 intercollegiate athletics programs and numerous intramural and club sports, more than 300 student organizations, concerts, exhibits and other arts and cultural activities enrich campus life.Thomas Jefferson once described Delaware as a "jewel" among states due to its strategic location on the East Coast, halfway between Washington, D.C., and New York City. Today, however, the location of Delaware's flagship university increasingly is invoked as "halfway between Los Angeles and London."In addition to our Georgian-inspired main campus in Newark, Del., UD has locations across the state--in Wilmington, Dover, Georgetown and Lewes. A thriving study-abroad program and expanding international partnerships further enhance our students' education as global citizens. We invite you to visit our campus or take our virtual tour today! http://video.realviewtv.com/education/udel/