The Administrative Assistant provides administrative support for the Executive Director of Care Coordination, Medical Directors and other Extended Care Program staff by performing general clerical and administrative duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provides administrative support by scheduling appointments and meetings, filing, opening/sorting mail, composing memos, minutes and routine correspondence, generating reports, ordering office supplies, managing bulk mail jobs, etc.
- Answers and screen telephone calls while taking accurate messages. Triages messages appropriately.
- Greets scheduled visitors and directs to appropriate area or person.
Schedules meetings, maintains calendars and cook conference rooms.
- Maintains the order and neatness of the office.
- Performs general office duties including sending/receiving e-mails, faxes, notices, memos, flyers, and announcements.
- Composes and types routine correspondence and reports utilizing Excel and/or Word.
- Develop PowerPoint presentations.
- Maintains voice mail or em-mail systems.
- Assists in developing office's policies and procedures.
- Organizes and maintains file system and scans and files correspondence, records, and other documents, both hard copy and electronic.
- Makes copies of correspondence or other printer materials.
- Orders and mains supplies and arranges for equipment maintenance.
- Understanding of internet and webpages.
- Proficient in use of smartphone.
- Maintain timesheets and performs edits in the Kronos Time and Attendance System for selected staff (backup).
- Receive invoices and matches with packing slips.
- Processes reimbursement/check requests
- Assists with various functions and projects including but not limited to payroll, distributing reports, and transcribing correspondence.
- Serves as back-up to Enhanced Care Program and Nurse Practitioner team.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research... and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.