Payroll Technician II/Human Resources Department - Payroll (REVISED) California State University, San Bernardino
Overview Employment Status: Full-time, probationary 'non-exempt' position (with the possibility of converting to permanent).
Multiple Vacancies: This recruitment is to fill three (3) vacancies.
Work Schedule:Monday thru Friday, 8:00 am - 5:00 pm, with the possibility of converting to an alternate work schedule.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 23, 2020.
Position Summary: Payroll Technicians are responsible for the processing of payroll and personnel transactions such as appointments, changes in status, leaves and separations for CSU employees. Incumbents apply knowledge of ERP/HRIS and data management systems, and consult various resources to access, enter and maintain payroll and personnel data. Incumbents validate data, identify discrepancies and errors, and calculate and reconcile variances to maintain data integrity in systems.
Current employees will be given preferred consideration.
Under general supervision, the Payroll Technician II, the incumbent will independently provide a range of administrative, professional and technical support to the department. Responsibilities include but are not limited to the following:
Applies a thorough knowledge of payroll and personnel transactions and performs the full range of moderately complex payroll and personnel transactions with a greater degree of independence for all employee categories.
Incumbents independently select, interpret and apply the proper rules and regulations which may not specifically be covered by precedents or existing CSU, state and governmental guidelines and use initiative and judgment to analyze information and determine a course of action within the specifications of standard practice and established guidelines. Work is usually performed without direct verification and check.
The Payroll Technician II performs diverse duties involving a wide range of procedures and applies various rules, regulations, and policies to determine pay and accruals.
Incumbents prepare and review documents for accuracy; verify and audit data prior to release; determine appropriate codes; identify and calculate over payments;coordinate collection activities; reconcile work schedules; provide guidance and assistance to campus payroll users; calculate, process and reconcile a diverse range of moderately complex payroll and personnel transactions for all categories or combinations of categories of CSU employees (staff, faculty, graduate assistants, student assistants, special consultants, individual lessons, and summer session instructors). These transactions include: pay (intermittent, regular full and part time, overtime, special consultant, shift differential, call back, individual lesson, annual year, 10-month, 10/12, quarterly, semester, summer session, extended vacation and MSAs); leave status and accruals (vacation, holiday,sick, jury duty, bereavement, LWOP, AWOL, military, NDIL, IDL and compensatory time); and, changes in pay status ( appointments, end of probationary periods, promotions, demotions, reclassification's, retirements and separations).
Function as primary office support person. Provide general office and administrative support to Payroll Services as directed by the Payroll Manager, to include filing.
Process and maintain Verifications of Employment.
Act as point of contact for customers visiting the Payroll Window. Provide excellent customer service both in person, on the phone or via written correspondence.
Serve as the lead for student workers by assigning daily projects and tasks. Responsible for verifying monthly student hours worked by assisting in the completion of time sheets and forwarding to appropriate Payroll Technician by posted deadlines.
Incumbents may also work with representatives of other State agencies and third party administrators; provide training to other payroll staff; run queries, validate results and prepare spreadsheets; draft and prepare memos; respond to inquiries relating to payroll and personnel rules, regulations, policies and procedures; prepare reports;and participate in the testing of payroll software upgrades and implementations as related to the position.
Other duties as assigned.
Education:Any equivalent combination of education and experience which provides the required knowledge and abilities. Experience:Equivalent to two years of payroll and personnel experience which has provided the below knowledge and abilities. Knowledge & Abilities:
Thorough knowledge of general office methods, practices and procedures.
Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
Must be able to: select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines.
Organize work, set priorities, and meet critical deadlines; establish and maintain effective working relationships with others.
Perform mathematical calculations; work independently.
Make sound decisions and recommendations regarding payroll activities.
Use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems; and read and write at a level appropriate to the position.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.