Position Description: UCLA Strategic Communications increases awareness, understanding and support of UCLA's vision, mission, and accomplishments among its many constituencies. A major focus of this department is the formulation and implementation of strategic communications initiatives, plans and events.
Reporting directly to the Chief Creative Officer and indirectly to the CAO/CFO of Strategic Communications, the Executive Administrative Assistant provides high level administrative and operational support to the Chief Creative Officer and the Marketing and Special Events department. The incumbent manages the Chief Creative Officer's daily workflow, complex calendar and travel schedule; schedules regular meetings with campus partners, administrators, senior staff and external vendors; coordinates the day-to-day operational support of the office; manages logistics and schedule meetings and events, coordinates travel arrangements and reimbursements; provides phone assistance; composes, edits and routes correspondence and meeting summaries; collaborate with functional teams to coordinate Marketing efforts, prepares presentation materials and agendas; coordinates meeting logistics such as campus parking, invitations, catering and nametags. Processes travel and entertainment reimbursements and provides backup support for financial duties including processing of purchase orders; contributes to the purchasing and stocking of office supplies and equipment; maintains files and databases; analyzes information and data for a variety of reports and proposals; maintains relationships with important external constituencies, administrators, faculty, staff, and students; composes, edits, and routes correspondence and meeting summaries. Duties are performed onsite during normal office working hours and the incumbent maintains consistent and punctual attendance. Working hours may include weekends, evenings and holidays and light travel.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.