Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.
With more than 4,500 faculty, each providing a unique mix of research, education, and patient care effort, organized in 28 different departments and 9 different institutes and centers, supported by more than 4,500 staff, occupying 1.6M square feet of academic space in more than 80 buildings, and collectively generating about $1.6B in revenues, the School of Medicine is Stanford's largest school and truly a complex organization.
Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.
Stanford University School of Medicine is seeking a Program Coordinators to facilitate a high level of programmatic and administrative support for the Strategy Group of the Dean's Office. Broadly, they will assist with all aspects of planning and executing team and committee meetings, strategy analytics, administering project plans, maintaining databases, researching, and creating decks for presentations. Successful Program Coordinators will be highly organized, highly motivated, and capable of working independently. Above all, they will be able to interact effectively with a wide range of diverse individuals at many levels and develop lasting relationships both internally and externally.
Specific duties include:
Delivering programmatic and administrative support for team meetings and summits/workshops/seminars, including scheduling, booking rooms, inviting and coordinating speakers, drafting agendas, preparing materials and handouts, and drafting and distributing meeting minutes.
Conducting background research and assisting in drafting and proofing presentations, course handouts, conference/seminar materials, reports, brochures, slides/decks, and grant proposals.
Disseminating and/or submitting finalized presentations, course handouts, conference/seminar materials, reports, brochures, slides/decks, and grant proposals.
Planning, scheduling, and maintaining calendar(s) based on consultation with staff/faculty, resolving calendaring conflicts, and arranging travel where necessary.
Processing and monitoring routine financial transactions for multiple projects from multiple funding sources, including basic budget preparation and submitting reimbursements.
Organizing and maintaining project plans and monitoring benchmarks and milestones within the project plans.
Maintaining approved content on websites, such as upcoming funding opportunities, seminars, events information, speaker information, conference agendas, conference videos, etc.
* - Other duties may also be assigned
High level of motivation and ability to work independently, both as an individual contributor and as a team player.
Ability to diplomatically resolve problems and build key relationships.
Adeptness at evaluating situations quickly, prioritizing work effectively, and handling multiple time sensitive job responsibilities while dealing with frequent interruptions and changing priorities.
Ability to proactively seek out and obtain information needed to successfully develop new initiatives.
Competency in understanding and applying University policies and procedures.
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and three years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Proficient computer skills and demonstrated experience with office software and email applications, e.g., Microsoft Office.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.