Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position provides general secretarial support for the Division of Nuclear Medicine, including direct support for the Division Chief, other attending physicians, and the Division Administrator/Manager of Financial Operations.
PRIMARY DUTIES & RESPONSIBILITIES:
Answers and routes incoming phone calls and inquiries courteously and efficiently. Greets and escorts Division visitors to appropriate locations.
Schedules meetings and appointments; maintains and distributes Division clinical and conference schedules and calendars, and faculty calendars as assigned. Provides NM clinical case reports to faculty and residents for discussion at assigned conferences.
Types and/or transcribes various documents, such as letters, memos, manuscripts, schedules, reports, office forms, and other documents, accurately and efficiently, using varied computer- based software (primarily Microsoft Office) and office equipment. Drafts letters.
Files and maintains hard copy and electronic documents in a manner that ensures records are current, well organized, and can be obtained quickly.
Processes incoming and outgoing mail in a timely and efficient manner.
Monitors, organizes, and replenishes supplies.
Prepares purchase orders, check requests, travel reports, and other documents in the University accounting systems (AIS/FIS) accurately and according to University and departmental policies.
Assists research faculty and the division administrator with grant submission activities and preparation of required grant documents (biosketches, other support, publications [using Endnote], etc.).
Assists with Radioactive Drug Research Committee administrative activities.
Assists with research exam monthly invoicing and tracking activities.
Assists with Division residency program activities, including correspondence with residency candidates, scheduling interviews, and maintaining resident files and multiple tracking spreadsheets.
Disseminates information and coordinates scheduling, forms coordination, and tracking for the Division’s General Nuclear Medicine and PET Visiting Fellowship Programs.
Performs other miscellaneous duties as assigned.
Two years of college or business school.
Secretarial experience in a university/medical setting.
Experienced user of Microsoft Office Word, Excel, PowerPoint and Endnote.
Familiarity with the WU AIS/FIS system.
Experience in preparation of grant submission documents.
Experience in creation of fillable forms.
Ability to use discretion and good judgment, and to maintain confidentiality.
Highly organized, with the experience and desire to work accurately and efficiently in a fast-paced environment where the ability to multi-task and prioritize is very important.
Equivalent of a high school diploma.
Three years of related secretarial experience.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Radiology, Division of Nuclear Medicine. This position is for the Medical School Campus.
The hiring range for this position is $16.31 - $20.39 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.