As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The School of Nursing and Healthcare Leadership has an outstanding opportunity for an Admission and Time Schedule Specialist (Program Coordinator). The Admissions and Time Schedule Specialist is a key team member for operation of the UW Tacoma School of Nursing and Healthcare Leadership. This position requires thorough understanding of UW Tacoma’s School of Nursing and Healthcare Leadership undergraduate admissions process and UW Tacoma’s Time Schedule course scheduling process.
SPECIFIC RESPONSIBILITIES: Process and Manage Undergraduate Admissions:
Independently recruit and advise pre-major and prospective students about application, admission, and degree requirements.
Manage and process all undergraduate applications, input data, track applicant status, and determine admissibility. Work with the various undergraduate curriculum committees on admission criteria and prepare applicant files for faculty review process.
Communicate offers of admission or denial, and manage wait list.
Manage Quarterly Time Schedule
Input all quarterly courses into the time schedule listings for nursing, healthcare leadership and health courses. Resolve course scheduling conflicts and teaching assignment details to ensure an accurate and complete time schedule.
Process all classroom assignments and special requests.
Track teaching assignments.
Manage and facilitate membership and postings to all program student email listservs.
Provide support to Nursing Program Director, Program Administrator, and faculty. -Provide backup to other staff as necessary; respond via phone, email, and in-person to inquiries from faculty, staff, students, and other visitors, providing assistance in resolving issues.
REQUIREMENTS: High School graduation or equivalent AND 2 years experience in admissions and time scheduling OR equivalent education/experience in higher education.
Exceptionally detail-oriented, with the ability to enter accurate and precise information into databases and data files and the ability to develop and execute systematic approaches to assuring data accuracy and integrity.
Experience and ability to present information (written and verbal) to groups such as coordinating committees, student groups, and other university officials.
Proven ability to communicate effectively across all modes of communication, exercising tact and discretion at all times, and maintaining confidentiality of sensitive information.
Highly proficient at and affinity for multi-tasking in a fast-paced, high-volume setting using well-developed organizational skills that demonstrate the ability to manage competing and shifting priorities in a highly reactive environment. Ability to exercise good judgment in resolving and troubleshooting issues.
Experience and expertise in using Microsoft Access, Excel, Word, PowerPoint, and Outlook.
Demonstrated ability to exercise initiative, work under minimal supervision and function effectively and efficiently as a team member.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Bachelor’s degree in related field.
Minimum of three years of complex administrative support experience, preferably in a research institution of higher education or healthcare setting.
Knowledge of the following UW Processes or systems: UW Time Schedule Construction, UW Tacoma Admissions, UW Tacoma SIS, UW SDB, UW Curriculum Procedures and Policies.
Experience working with web platforms
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.