The Executive Assistant provides high level, administrative support to Professor(s) Stefan Gravenstein, MD and Richard Besdine, MD. Serve as the central liaison between the Director of Geriatrics and Palliative Care, the Dean, Department Chairs, Center Directors, the University and other constituents outside of Brown such as the Providence VA. Responsibilities include: coordinating organizational reporting, presentations, meeting minutes, policy and insurance documents. The Executive assistant will execute methodology for information flow, decision requests, special project management and tracking, and deliverables on a day-to day basis.Â The Executive Assistant will organize the complicated schedule and travel for the Professor(s)/Director of Geriatrics.
Must have the ability to work efficiently and collaboratively while shifting priorities when necessary to achieve optimum results.
Required: Â Bachelor degree or equivalent combination of skills and experience
Three to five years of administrative experience.
Experience in a university setting, preferred.
Experience with grant, medical manuscript writing and submission, preferred but not required.
Extensive, related analytical and administrative experience in an executive-level office. Experience scheduling appointments and coordinating calendars.
Strong organizational, administrative and time management skills. Initiative and judgement to independently problem solve and prioritize. The ability to independently develop and implement short and long-term goals. Ability to work independently, but also as a strong team member when the situation warrants.
Confident public relations and interpersonal skills. Competent oral and written communication skills and good command of English language and grammar necessary.
Computer expertise and continued interest in maintaining skills: Computer proficiency in word processing, including knowledge of Microsoft Word, PowerPoint, Excel, Adobe, and familiarity with the internet.
Ability to react quickly and shift priorities when needed.
Administrative experience with abilities to set priorities, organize and coordinate office operation, anticipate needs, work under the pressure of deadlines and exercise good judgment, particularly with sensitive or confidential matters
Posses a willingness and ability to support a diverse and inclusive environment
Criminal and educational background check required
Recruiting Start Date:
Job Posting Title:
Center for Gerontology & Health Care Research
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Internal Number: REQ164171
About Brown University
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.