Senior Grants Resource Specialist - Shared Services Center 13939
The Shared Services Center at West Virginia University is seeking applications for a Senior Grants Resource Specialist (Business Manager I NC.9). This position is responsible for contributing to institutional policy development and coordination and application of systems and procedure pertaining to sponsored funds administration. Includes rendering mandatory financial reports, billings, and invoices. Also includes preparing, submitting, and presenting executive briefings to the Director of Financial Services, Assistant Directors, Deans, Chairs, Principal Investigators, Business Officers, etc. on post award accounting issues affecting the University. In addition, this position will assist the Assistant Director with analysis of post award related issues of the University/Corporation and development of recommendations for new policies, practices, and procedures.
In order to be successful in this position the ideal candidate will:
Review and interpret all funding agency financial aspects of awards and determines applicability of generally accepted accounting principles, federal and state regulations, and institutional policies and practices. Develops, maintains and monitors comprehensive schedule for each award to ensure expenditure data is collected and accounted for in the institutional accounting system and reported to the appropriate sponsor.
Perform comprehensive review of all billing terms and conditions including timelines and deadlines to ensure compliance with all federal, state, and other regulations affecting grants, contracts or cooperative agreements. Includes implementation and utilization of all external invoicing and reporting systems covering the initiation of accounts, roles, set ups, security, maintenance and reconciliations. Incumbent is also responsible for all required training, site reviews and agency assistance pertaining to external accounting and billing systems as mandated by the sponsor.
Perform detailed closeout processes as required by federal, state, and other regulations on all University and Corporation sponsored agreements upon completion or termination.
Responsible for the following activities as part of the closeout process: Directly responsible for accurate accounting and monitoring of receivables database in the accounting system at detailed level. Analyze assets to determine appropriateness of each based on age of receivable, dollar amount, specific awarding agency and agency practice, institutional policy, and state law. Ensure accounts receivable are reported in accordance with generally accepted accounting principles. Provide monthly detailed report to Assistant Director regarding outstanding receivable issues. Assist Revenue Services staff in reconciling and posting of payments for sponsored research activity.
Responsible for developing and preparing managerial and operational reports regarding institutional accounts receivable using a variety of reporting tools and/or personal computer software. Analysis is utilized by central administration in determining expected University and Research Corporation cash flow. Information is also provided to external customers for review, analysis or other agency mandates or needs.
Responsible for completing collection activities required by due diligence based on institutional policy and incumbent's professional judgment. Includes monitoring accounts receivable and responding to payment issues. Also analyzes accounts receivable for viability and recommends accounts for collection agency, Court of Claims, legal action, and/or write-off. Once determinations are made, incumbent is responsible for placement of overdue accounts with collection agencies and any resulting communication or informational needs.
Responsible for notifying Principle Investigators, Deans, Chairs and departmental business officers of problematic issues and following through to ensure resolution and appropriate accounting. Problems encountered are complex, varied and may require significant informal training of Principle Investigators and departmental support staff concerning institutional policy/procedure and federal and state agency requirements for sponsored awards.
Anticipate and analyze operations and management information needs, responds by outlining reporting needs. Produces informational reports on as needed or periodic basis determined by operational needs utilizing various system reporting tools and/or personal computer software. Serves as liaison between University/Corporation and external agencies/consultants concerning issues related to post award accounting.
Requires interaction with internal and external sponsor personnel including Presidents, Vice Presidents, Chief Financial Officers, and other administrative and financial representatives. Also acts as institutional agent signing official certifications confirming expenditures are correctly reported and in compliance with applicable award terms and conditions.
Responsible for developing and maintaining thorough understanding of various modules of the University financial systems and their integration. Knowledge of Oracle modules (Human Resources, Accounts Payable, Grants Management, Accounts Receivable, and General Ledger) and how they integrate. Also, knowledge of State of West Virginia Accounting system and how it relates to revenue, expenditures, general ledger and cash is required.
Bachelor's degree in Business, Accounting or Finance.
Two (2) years of experience in accounting, banking, finance, or related field. Complex/high volume university/college/private entity business, accounting or finance department is preferred. Work experience which provided analytical and communication skills . Customer service or related experience.
Detailed audit of expenditures to determine the allowability and allocability of direct costs as defined in the Office of Management and Budget Uniform Guidance, agency regulations, and award documents.
Review of all billable expenditures for compliance and subsequent collection of account receivables.
Validation of final billing or report in conforming to agency approved budget.
Verification of fringe benefit rates and facilities and administration rates applied to amounts expended on award funds in conjunction with both negotiated rates and award terms and conditions.
Verification and compilation of all applicable personnel service effort reports.
Verification of associated cost sharing activity as required or defined in the Office of Management and Budget Uniform Guidance, agency regulations, and award documents.
Maintenance of complete file for each sponsored award and archival of file in accordance with institutional policy.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
Job Posting: Jan 13, 2020
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 195823
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.