CCE of Saratoga County is seeking a full time administrative assistant to provide support for the 4-H programs including word processing, ordering supplies, mailings, creating and printing brochures & flyers, and handling events and event registrations utilizing spreadsheets.
This position assists with the 4-H Shooting Sports program by keeping inventory of program materials and providing support to Shooting Sports instructors.
Additionally, this position answers phone calls/emails, orders office supplies and coordinates Association vehicle maintenance and safety.
Be sure to enter your full name and contact information (address, email, and phone) in your online application. Include a cover letter, resume and indicate at least three people who may be contacted as professional references (at least one who is a current or former supervisor or teacher). Click Select Files or use the Drop Files Here box to manually move documents into your application. Please note, once your application is submitted you will not be able to change your submission or add attachments. If you would like to add documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail firstname.lastname@example.org.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance.
All applications must be received on-line by February 3, 2020. Position closing dates may change based on Association needs.
High School diploma or equivalent with experience relevant to the role of the position.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours, which may include early mornings, evenings, and weekends, as appropriate.
Ability to work both independently and in a team environment.
Ability to read and interpret documents such as instructions and procedure manuals.
Attention to detail with an emphasis on accuracy and quality.
Computer Skills - Knowledge/experience with or ability to perform basic computer skills including: word processing (using Microsoft Word), spreadsheets (Microsoft Excel)/database, and internet software.
Communication Skills - Ability to perform routine communications both verbally and in writing with program participants, volunteers, employees and others.
Work Environment - In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. In addition, the position occasionally lifts, moves, or transports program related materials and equipment.
Position Responsibilities & Essential Functions
Coordination/Operation - 95%
Perform general typing/word processing of correspondence, reports, office forms, etc.
Utilize Microsoft office package to edit a variety of letters, brochures, flyers etc.
Draft routine correspondence.
Use worksheets and databases for data entry.
Take registrations for program programs.
Handle general record keeping.
Coordinate and print 4-H materials.
Track and inventory 4-H Shooting Sports materials.
Serve as a support and contact between CCE staff and Shooting Sports instructors.
Maintain 4-H storage area.
Coordinate and oversee safety, maintenance, and inspections for Association vehicles.
Coordinate ordering, purchasing, and inventory of general office supplies.
Answer phones as needed.
Help to ensure confidentiality of all participant information.
Receive, sort, and route mail.
Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Handle bulk mailings including counting, filling out appropriate paperwork and delivering to the post office.
On an occasional basis lifts, moves or transports office and program materials and resources.
Perform other administrative duties as assigned.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Saratoga County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
This is a full-time position. Excellent benefits, based on eligibility, including:
Paid Vacation, Sick & Personal leave
NYS Health Insurance Program (including FREE Dental Insurance)
NYS Retirement (NYSERS)
Long-Term Disability Insurance
Voluntary Tax Deferred Annuity Plan
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
ClearPoint Credit Counseling Solutions
No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at 607-255-6120 or via email at: email@example.com.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail firstname.lastname@example.org or phone (518) 765-3503.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Internal Number: WDR-00022093
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