Administrative Support Coordinator II/Property Management California State University, San Bernardino
Employment Status: Full-time, Non-Exempt, Probationary position, with the possibility of converting to permanent.
Work Schedule:Monday through Fridays from 8:00 a.m. to 5:00 p.m.
First Review Deadline:This position will remain open until filled. Applications will be reviewed beginning January 23, 2020.
Current employees will be given preferred consideration.
Typical Activities Typical duties may include, but are not limited to the following:
Maintain university property database in PeopleSoft Financials including updating and recording of information from a variety of sources.
Perform integrated monthly asset loads, periodic mass uploads, or manual entry of newly acquired equipment from a variety of sources, such as purchase orders or procurement cards.
Assess new equipment upon arrival to the University, and determine if equipment meets proper tagging criteria.
Contact end-users to arrange tagging of equipment.
Schedule and perform regular physical inventories of equipment and upload or key in asset-related information into PeopleSoft.
Collaborate with selected departments to reconcile their property records and investigate discrepancies.
Coordinate retirements of assets and the removal and disposal of surplus items in as sustainable a manner as possible.
Coordinate donations to other public entities and non-profit organizations.
Coordinate the auction of retired items that hold value: manage the auction site list, determine value, coordinate with the public, schedule pick up times, receive and disburse funds from the sale.
Serve in a lead capacity by overseeing and assigning duties to an Administrative Support Coordinator who assists with equipment tagging, data entry, physical inventories, equipment disposal, and general office duties.
Minimum Qualifications Education and Experience:
High School Diploma or equivalent AND equivalent to five (5) years of administrative/clerical experience in general office is required.
Prospective applicants who have not performed similar duties may be considered eligible based on other evidence of meeting the above minimum qualifications of the position.
Knowledge, Abilities, and Skills:
The applicant must possess a thorough knowledge of office methods, procedures, and practices.
Fluency in using standard office software such as the Microsoft Office suite is required.
Functional knowledge of standard office practices and the use of computers and software programs, such as Microsoft Excel, Outlook, Word, and/or Access.
The applicant must possess a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
The ability to conduct an inventory on widely scattered and diverse property using hand-held scanner.
The ability to reconcile inventories with control accounts, inspect, and recommend proper disposition of property.
The ability to keep inventory control records, analyze and interpret financial data, and prepare reports.
The ability to understand and apply applicable rules, regulations, policies, and procedures.
The ability to read and write at a level appropriate to the duties of the position.
The ability to perform mathematical calculations when necessary.
The ability to maintain a customer-friendly attitude with campus community or outside agencies.
The ability to lift heavy equipment/objects up to 50 Lbs.
The applicant must possess a valid Driver's License and be willing to travel to on and off-campus locations when necessary.
The applicant will be required to take and pass a Defensive Driving test for the position.
General knowledge of business accounting, purchasing methods, and record-keeping is desirable.
Knowledge of PeopleSoft Financials or similar enterprise-wide applications is desirable.
At least two years of college coursework and experience in a university setting is highly desirable.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.