Serves as STEM Administrative Project Coordinator to support the mission and vision of the Dayton Regional STEM School. The STEM Administrative Project Coordinator will work under the direction of the Superintendent to plan, coordinate, organize, oversee, and execute specialized projects that are critical to the operation and growth of the school.
Bachelor's degree in education, human resources, business or related field.
At least three years experience working in an office setting.
Strong communication skills, effective written and verbal communication skills and the ability to prioritize critical tasks.
Skill in operating standard PC software applications (word processing, spreadsheets, etc.).
History of ability to meet deadlines.
Integrity and judgment necessary to maintain strict confidentiality at all times.
Past experience working in a fast paced environment.
Past experience working in a K12 environment.
Essential Functions and percent of time::
70% – Plans and completes roles & responsibilities of the position by applying leadership, problem solving and organizational skills. Major roles include:
-Posts open positions on WSU HR and Dayton Area School Consortium -Sets up interviews and organizes the interview process to include securing participants, generating interview questions and creating an interview schedule based on the position type -Assists the administrative team with screening candidates -Serves as liaison with Wright State University on matters related to new hires and employee benefits -Coordinates new staff onboarding (communication, ordering business cards and supplies, scheduling intro meetings, etc.) oKeeps record of teacher tier compensation applications -Keeps record of employee years of service and employee files -Keeps record of background checks on DRSS employees -Assign and track staff training through Public School Works -Oversees volunteer and contract employee background checks -Keeps track of regional salary averages for staff/teachers
School Safety Plan
-Updates the school safety plan as required by law -Keeps record of safety drills and communicates annual plans to local authorities -Handles all state and federal reporting requirements for safety reporting -Serves on the school safety committee
-Takes minutes at administrative meetings and disseminates them to appropriate personnel -Takes minutes at staff meetings and disseminates them to appropriate personnel -Keeps record of facility inspections -Tracks strategic plan progress and process
-Coordinates with vendors to schedule events to fit within a set budget -Organizes volunteers and supports school administrators in the planning and execution of special events -Manages meeting room setup, and teardown, food and beverage needs, and audio visual support for onsite events -Manages facility/room rental
20% – Administrative support roles and responsibilities include:
-Coordinates travel and conference/meeting registration for administrative staff and faculty -Provides administrative support to the Superintendent -Helps with grant writing and grant identification -Coordinates meetings and communication with stakeholders for upper admin – board, staff & external partners
10% – Other duties as assigned to lend support to school operations
Special Contract terms and conditions of employment apply. Length of contract is one year, renewable, contingent upon funding.
Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Wright State University serves nearly 18,000 students and offers more than 230 undergraduate, graduate, doctoral, and professional degree programs through eight colleges and three schools. Located in the city of Fairborn in Greene County, Ohio, Wright State is conveniently situated adjacent to Wright-Patterson Air Force Base and is less than 10 miles from downtown Dayton. One of our eight colleges, Wright State University–Lake Campus, is a university-operated regional campus on the shores of Grand Lake St. Marys in Celina, Ohio. The Wright State alumni community is more than 109,000 strong. For more information please visit www.wright.edu.