Cornell University's College of Engineering, the preeminent engineering school in the Ivy League, has a rich history of experimentation, innovation, and leadership. Consisting of almost 3,000 undergraduate students, 1,700 graduate students, and over 200 faculty members, Cornell Engineering is recognized as a global leader in the discovery of new knowledge and the creation of transforming inventions. Cornell Engineering students and faculty members possess an independent spirit that allows for the development of innovative interdisciplinary research, the creation of exciting new programs, and the education of students who will better the future.
The Sibley School of Mechanical and Aerospace Engineering (MAE) is one of the largest academic units within Cornell University and is home to the mechanical engineering (ME) B.S. degree program, as well as graduate programs in the fields of mechanical engineering, aerospace engineering (AE) and theoretical and applied mechanics (TAM). MAE's mission is to conduct visionary research in pursuit of the world's next great advances while providing a world-class education to tomorrow's leaders in the fields of mechanical and aerospace engineering.
The Assistant to the Director will be responsible for providing direct support to the Director of Mechanical & Aerospace Engineering (MAE) and the Director of Administration (as needed). This position requires independent judgment and the ability to work effectively with complex and sensitive issues. The position exists to provide the most efficient and economical written communication, document preparation and support system possible. The incumbent routinely handles in-person, phone, written, and email inquiries from a diverse constituency directed to the school and/or the director; provides non-standard, verbal and written communications. This position requires the incumbent to have a broad understanding of MAE, College of Engineering policies and procedures and the University support offices for faculty needs and actions. Must use independent judgment and initiative to compose letters and other correspondence. Initiate and generate appropriate statistical reports needed for inquiries and strategic planning. Holds responsibility for the administrative aspects of the academic personnel processes including researching and compiling data for faculty searches, promotion and tenure review meetings; records minutes. Acts as communication liaison for the director in assessing and resolving administrative issues by redirecting to appropriate individuals or offices as needed. In addition to the director and staff, (s)he interacts daily with faculty and students in the school; faculty and staff in other departments and/or other institutions and alumni. Provide administrative support for the Director's research and teaching activities as needed: and makes travel arrangements for search candidates.
Associates Degree or formal training beyond HS of 1-2 years; 2 yrs college course work; more than 6 years executive level administrative experience. Job requires extensive ability to work quickly and effectively under pressure, use judgment in accomplishing tasks that are urgent or of a sensitive or confidential nature; balance conflicting priorities and make decisions from a range of choices. Effective interpersonal skills and possess considerable initiative, supported by a strong work ethic to complete tasks in a timely fashion. Excellent writing skills to formulate and present written material in a logical and comprehensive fashion. Ability to write on the behalf of the School Director's and others members as needed. Being able to independently reply to internal and external inquiries. Ability to locate, extract, and identify important information and data; analyze, synthesize and compile data and present in a meaningful fashion and effectively. Able to use a wide variety of resources and formats to compile material and data. Excellent communications skills, must be able to interact and participate in all School activities and events. Must have the ability to interact effectively with a diverse community of faculty, staff and public using diplomacy, tact and flexibility in various circumstances. Excellent customer service skills and the ability to work in a team environment, as well as independently. Proficient in the use of various software programs including Word, Excel, PowerPoint, FileMaker, Acrobat and Outlook.
Bachelors degree and 4-5 years of related experience. Knowledge of Cornell's policies and practices, particularly those that are academic human resource related. Proficiency with use of software use to support communication needs to alumni and corporate donors. Use of databases to collect and report data to support planning.
Typically lifts less than 10 lbs
Close Visual Concentration
Limited exposure to hazards
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.