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The Department of Advancement at the School of Dentistry is responsible for all fundraising and alumni engagement activities. Advancement also handles all external relations for a variety of constituents including corporate partners, students and community organizations. The Department of Advancement is committed to the principle of diversity, equity, and inclusion and to providing an environment where every employee feels welcomed, valued, and appreciated.
The Assistant Director for Advancement and Alumni Services will manage a portfolio of prospects ranging from leadership-level to major giving-level gifts. They will also direct the annual giving and digital fundraising strategies in collaboration with the Assistant Dean. They serve as the Constituent Relations Officer for the school by planning broad-based events with the goal of engaging a wide range of students and alumni.
DUTIES & RESPONSIBILITIES: Front-line Fundraising
Develop and manage a portfolio of 75-125 current and prospective donors with the potential of becoming major donors. Solicit 8-10 gifts $25k+ per year from individuals and organizations and manage a leadership giving portfolio for donors at the $2000+ level.
Work to create and build productive relationships with prospective and current donors through substantive contact throughout the year, with particular emphasis on in-person visits (average 1-2 per week).
Prepare written proposals, informational materials, endowment agreements and stewardship reports as needed to secure and steward gifts.
File reports on substantive contact with current and prospective donors and work cooperatively with the University’s prospect management and tracking system.
Primary responsibility for managing the School of Dentistry’s annual giving program, with particular emphasis on Dean’s Club level individual donors ($1,000+) and the School’s Business Partners program for companies and organizations ($2,000+).
Working with the Assistant Dean and the Dean’s Club Board, develop and implement strategies to identify, cultivate, solicit and steward Dean’s Club and Business Partner donors.
Coordinate annual giving efforts with Central Advancement, including student calling and direct mail activities.
Develop written materials for solicitation and stewardship and develop other opportunities to advance the School’s annual giving programs, as appropriate.
With a view toward continual process improvement, analyze the effectiveness of various solicitation strategies and work with the Assistant Dean to develop and test new tactics as needed to improve outcomes.
Support the creation and production of the School’s alumni publications, correspondence and other communications, including serving as the user endorser for the School of Dentistry’s email marking platform (Marketo).
Support and assist with advancement events, including serving as the program manager for the School of Dentistry’s online event management platform (CVent).
Represent the School at University, community and professional functions, as appropriate.
Attend appropriate training opportunities to develop skill-sets in advancement.
Other duties as assigned and necessary.
Bachelor’s degree and a minimum of 3 years of progressively responsible experience in institutional development/advancement, with demonstrated ability to establish, cultivate and steward strong relationships with individuals and corporate donors.
Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc.
A commitment to the principle of diversity, equity, and inclusion.
Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.
Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.
Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.
Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.
Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
Respects, values and contributes to the UW’s commitment to inclusiveness and diversity.
Establishes, cultivates and stewards strong relationships with donors and friends to build and maintain lifelong partnerships and trust with UW.
Acts decisively to achieve results.
Develops fundraising strategies and plans that integrate into the organization’s mission, priorities and goals.
Works to resolve conflicts and differences through dialog and open communication in a timely manner. Sees every difference as an opportunity for growth and change.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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