This position is responsible for maintaining departmental records and serves as the first point of contact for the department. The Administrative Assistant serves as the assistant to the Department Chair and assists faculty with their office responsibilities. Must provide excellent customer service to the internal and external customers.
This position typically works Monday-Friday; 8 a.m. - 5 p.m. May work beyond normal office hours to include evenings, weekends, and peak times.
Screens phone calls, responds to questions, and takes messages for the Department of Science and Mathematics and/or the College of Arts & Sciences; handles correspondence and prepares various reports as needed. Maintains active personnel files for department and assists in the processing of faculty applications, credentialing, approval and appointment letters. Maintains office equipment and assists in acquiring departmental supplies. Requires some independent decision-making.
Assists the Chair of the Department of Science and Mathematics in maintaining academic, student, and financial records related to the activities of the department. Assists departmental faculty and staff with purchasing, travel planning and accounting tasks related to these.
Assists faculty with routine office needs and works with university departments to complete various tasks.
Verifies the class schedule and notifies students regarding class changes. Prepares textbook requests for departmental faculty. Prepares workload reports for departmental faculty. Sends communications to departmental faculty as required by the Department Chair.
Performs other duties as assigned
Education and Experience:
High school diploma and five years of related experience.
Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. Ability to work in a high stress environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Applications are accepted only through the online job portal at:
Internal Number: R-017297
About Texas A&M University - San Antonio
Texas A&M-San Antonio provides affordable higher education opportunities to students from over 30 counties in the surrounding South Texas region, and has graduated over 5,000 students who are career-ready in a variety of in-demand fields such as education, business, information technology and cyber security, criminology and biology.