Research - Laboratory/Non-Laboratory, Staff/Administrative
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The purpose of this position is to manage and administer grant and finance applications and post award operations of the Breast Oncology Team in the Division of Medical Oncology. The Breast Oncology Team is composed of 9 faculty, and 15+ research and administrative staff. This Division of Medical oncology is one of the largest in the Department of Medicine, complex in its relationship with Seattle Cancer Care Alliance (SCCA) and the Fred Hutchinson Cancer Research Center (FHCRC), our consortium partners, and have the greatest number of clinical trials in the University of Washington. This is a fast-paced, ever changing environment.
The Breast Oncology Team are seeking an experienced Grant and Fiscal Manager to independently prepare comprehensive grant application packets and complete the process without supervision, from RFA to submitted application. This is not an entry level position. Training will be limited to the logisitics of the UW grants submission process and UW rules and regs with regard to post award management. Training on the concept, sponsor regulations and preparation of an application will not be provided. The Grant and Fiscal Manager will be expected to complete quality applications independently and have substantial experience interpreting RFA's, NIH rules and regulations and a comprehensive understanding of grant applications.
The Grant and Fiscal Manager is required to use independent judgment, strong leadership skills, good communication and knowledge of completing grant and foundation applications from beginning to end, to effectively facilitate work flow and promote a collaborative work environment. This position will maintain dynamic communication with principal investigators, fellows and trainees, numerous university departments, the Alliance partners and federal agencies. Advises faculty of rules and regulations of the University of Washington and various granting agencies and ensures compliance with those rules. This position will act as subject matter expert on Grant and Contract Pre-Award and Post-Award practices.
This position is supervised by and reports to the Director of Breast Oncology and the Division of Medical Oncology Finance Manager. Functional areas include grant pre and post award management, clinical research financial operations and fiscal management, and independent coordination of special projects.
The Grant and Fiscal Manager’s job performance is evaluated in terms of independence, leadership, appropriateness and effectiveness of communications, timeliness and accuracy of work, knowledge of grant pre and post award regulations and policies, and overall progress of Breast Oncology goals. Breast Oncology is committed to the goals and priorities of the School of Medicine to conduct research and develop new therapeutic models for the treatment of solid tumors. This position will provide grant management support to these efforts.
I. Grant and Contract Pre Award (50%) II. Grant Post Award and Fiscal Management (40%) III. Administration (10%)
Grant and Contract Pre Award
This position will be solely responsible for the successful submission of proposals to various sponsors and the successful candidate will be expected to have extensive experience and a comprehensive knowledge of timelines, rules and regulations and be able to correctly interpret a RFA/RFP and prepare a comprehensive and strong application from RFA to submission.
Identify funding opportunities and work with faculty on identifying areas of interest and potential funding opportunities.
Manage the proposal process from RFA to complete submission, including interpreting RFA, ensuring all sponosr requirements are adhered to; create all administrative and financial documents required, ensure a strong and complete application is submitted through the appropriate channels.
Oversee program staff participating in the pre award process, including delegating tasks, verifying completion of tasks, and ultimately the responsibility for successful, on time completion rest with the Grants and Fiscal Manager.
Prepare complex budgets and other administrative sections of proposals for grants and contracts and clinical trials based on knowledge of sponsor requirements and program objectives.
Conduct literature review, synthesize information gathered, manage citations.
Create complex graphs and figures.
Manage compliance of G&C program and provide technical advice and interpretation of government and foundation regulations and UW policies and procedures to PIs, program managers, researchers, and support staff.
Review proposals for potential IRB, IACUC and SFI issues and work with PIs for action.
Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), and funding agencies (NIH, NSF, foundations, pharma).
Serve as the prime contact between agencies, central offices and faculty.
Prepare Just-In-Time documentation and time of award documentation as required by the sponsor.
Prepare routine proposals and non-competing renewals.
Provide training to faculty, staff and students of the Breast Team concerning pre-award management.
Ensure successful proposal submission by exercising independent judgment interpreting and applying sponsor, UW, federal and state policies, rules and regulations with grant/contract preparation and implementation.
Coordinate with subrecipients/subcontacts to ensure that proposal requirements and timelines are met. Answer questions and provide guidance of a similar nature as provided to the UW PI.
Collaborate with PIs and other department administrators in UW, SCCA, Fred Hutch as well as PI's in the US and worldwide.
This position requires a comprehensive understanding of UW GIM’s and financial policies with regard to clinical and research financing.
Direct all grant related activities. Oversee and manage technical, legal, financial, and administrative components of grant management for the research group, working directly with the finance team, other departments, sponsors, and senior management.
Maintain grant oversight by overseeing the status of grants and forecasting and tracking grants and budgets for the multiple PIs in the program.
Hold final signature authority on program expenditures. Work directly with faculty and staff on what is allowable, allocable and reasonable.
Serve as liaison for the research group with sponsors, industry, and university departments. Proposals, submission guidelines, and grant or contract execution are very complex and may require frequent contact with sponsor representatives, the Office of Sponsored Programs, and Grant and Contract Accounting.
Be the "go-to" person for all grants, contracts and finance issues, all aspects of program operations.
Ensure compliance with sponsor, federal, state and university laws and regulations. Monitor new laws and directives and develop compliance policy or procedures. Keep program investigators, staff and senior management informed.
Identify and assess compliance and risk management issues. Develop policies and procedures to manage issues and implement as appropriate. Reduce audit risk and ensure accuracy.
Ensure grant and contract operational and deliverable requirements are met.
Ensure organizational grants and budget management systems and controls for maintaining compliance with all applicable organizational policies and procedures, regulations, and donor requirements are in place and followed.
Provide expertise to the program on grants and contracts.
Provide on-going training and written materials to PIs, administrative and research staff concerning policies, procedures, regulations and identified problem areas.
Meet reporting requirements, including RPPR's and all requirements issued by sponsors.
Determine, submit and reconcile faculty and staff distributions. This includes a comprehensive understanding of eFECs, GCCR’s and an ability to interpret and adapt the UW policies to the Breast Oncology Team.
Analyze funding to ensure faculty and staff will be adequately funded. Meet with Research Manager to discuss areas of concern.
Establish and maintain process to approve and monitor expenditures, including patient care from various institutions including SCCA, FH, Evergreen and Northwest hospitals among others.
Develop and submit detailed staff assignments, transfer price agreements and subcontracts with FH
Accounts payable and receivable on clinical trials and grants, including invoicing sponsors and partners, allocating payments and receipts to activity and ensuring billing is current.
Provide complex salary, expenditure, and revenue projections based on research study accrual and contract terms.
Develop policies and procedures for pre- and post-award administrative functions.
Meet with faculty to discuss grant proposals, administration and entire research portfolio.
Serve as a content expert and resource for Breast Admin and faculty, and other staff members regarding grant and contact proposals, post award management and compliance.
Provide regular updates to faculty regarding changes in federal and university research directives.
Act as the grant and contract compliance officer for the Breast TEam in compliance with UW, federal, and state policies and regulations.
Back up work of other grants and fiscal staff members, lead or contribute to special projects, and perform related duties as required.
Liaison to FH to issue/receive staff assignments/subawards.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's Degree in Business Administration, Higher Education Administration, or similar degree or equivalent experience. Three or more years’ experience actively preparing awards from RFA to submission, including demonstrated ability to prepare all documents associated with the submission.
Substantial responsibility for proposal development, including complex budgets and subawards is vital, as training will not be provided.
Experience interacting with faculty and staff in project management context.
Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail.
Advanced knowledge/experience with Grants.gov and eRA Commons. Intermediate experience with UW systems & software including: Excel and MS Word.
Demonstrated commitment to excellence.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience working with staff from UW operations (OSP, OCA, GCA, ISO, etc.) and sponsor program and research staff.
Experience with UW systems including: SAGE, MyFD, EDW.
CONDITIONS OF EMPLOYMENT
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.