1) The Senior Assistant Director and Project Manager is a critical team member charged with defining & ensuring operational excellence for UChicago professional education.
2) Serve as project management point of contact, supporting account executives, internal for UCPE stakeholders, and academic partners.
3) Establish and maintain relationships with professional education teams, academic, recruitment, and marketing partners to ensure collaboration and information sharing for all marketing, creative, and communications projects.
4) Independently assess project requirements and communication goals to accurately assist with scope, documentation, and communications.
5) Participate in strategic planning with colleagues across UCPE and academic departments, divisions, and programs to ensure brand compliance, consistency, and achievement of common goals. Help partners to assess project needs and budgets both strategically and tactically.
6) Ensuring overall client satisfaction and project quality with each engagement with a detailed focus on scope, goals, deliverables, required resources, budget and timing.
7) Grow and manage a collection of vendors. Review budgets and agreements to proactively navigate resource and capacity constraints.
8) Ensure all project artifacts and documents are safely archived following project completion.
9) Effectively managing project scope by ensuring any changes to scope are documented and approved with project change request forms.
10) Clearly communicate and manage expectations for team members and stakeholders.
11) Track and report on project milestones and provide status reports to project leadership.
12) Resolve any issues and solve problems throughout project lifecycles.
13) Stay abreast of best practices regarding student recruitment and marketing techniques and strategies in order to assist in meeting enrollment projections.
14) The Senior Assistant Director and Project Manager provides strategic, collaborative, and innovative tactics to execute omnichannel UChicago Professional Education projects.
15) The Senior Assistant Director and Project Manager will manage shared resources in support of all integrated marketing, recruitment, and enrollment projects. This person will align priorities, opportunities, and timelines to support a range of marketing activities.
16) The Senior Assistant Director and Project Manager will implement and execute new methods for efficient project management and communication both internally and externally. In line with UChicagoâ™s brand voice and in collaboration with larger cross-divisional and departmental efforts, this position is responsible for developing and overseeing annual project calendars, brand standards, and annual project audits under direction of team leadership.
17) The Senior Assistant Director and Project Manager will steward the adoption and customization of shared strategies, tactics, and related assets including playbooks, templates, and calendars.
18) The Senior Assistant Director and Project Manager will assist and educate decentralized recruitment and marketing professionals on operational processes and best practices to ensure cohesive and efficient workflows. They will play an important role in the development of school-wide operational programs including admissions intake standards, uniform project management platforms, and shared resource management. This person will be a champion of the UChicago Professional Education brand and will grow and nurture a portfolio of partner/client relationships to deliver effective and inspiring creative assets.
1) Proficient in team and resource management. Comfortable trafficking workflow and adjusting tasks based on priorities.
2) In-depth knowledge and understanding of project management and creative operations.
3) Ability to determine, use, and apply operational methods for time and resource management including meeting cadence and communication technology such as Slack, Harvest, Jira, etc.
4) Knowledgeable in project management best practices. Experience with Slack.
5) Expertise and proven acumen with project management software such as Wrike, Basecamp, Workfront, Asana etc. required. Experience with Wrike.
6) Experience with developing and managing project calendars for a range of marketing and communications projects, including but not limited to integrated marketing campaigns, websites, direct marketing, and photo and video production.
7) Ability to implement and sustain effective project intake process and to estimate and define project scope, budget, and timeline.
8) Experience with vendor management for a range of project archetypes including websites, print collateral, digital, video and traditional campaigns.
9) Able to evaluate and redline budgets and related vendor contracts. Experience managing vendor invoicing and payment both directly and indirectly.
10) Ability to present projects and work to both technical and non-technical audiences.
1) Bachelorâ™s Degree
1) Marketing experience in Advertising and or Higher Education
2) Minimum requirements include knowledge and skills developed through 4+ years of work experience in a related job discipline
2) Cover Letter
3) Reference Contact information
NOTE:Â When applying for this position, all required documents MUST be uploaded into the RESUME/CV section of the application.
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