Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Faculty Assistant serves on a team of faculty assistants who support the teaching and scholarly responsibilities of full-time law faculty members. S/he provides professional support to, on average, ten to twelve assigned faculty and supports services that may include assisting faculty with the entire range of their Georgetown teaching responsibilities, committee assignments, and scholarly work. The incumbent is expected to collaborate and communicate effectively with all members of the Law Center community (faculty, students, and staff), vendors, visitors, and the public in order to provide comprehensive, high level support to Law Center Faculty. Receiving direct oversight from the Assistant Director of Faculty Support, the Faculty Assistant has additional duties that include but are not limited to:
Course Management Support
Assists with Canvas tasks including: sending announcements, creating modules, creating appointment slots for office hours, and posting slides.
Makes room requests and coordinates with A/V and 1ST for services.
Assists with the preparation of class materials and communications - including class rosters, photo seating charts, syllabi, and presentation slides.
Assists with travel arrangements, reimbursements, and parking pass requests for invited guest speakers.
Utilizing University travel systems, assists with travel arrangements and reimbursements for university-related travel, providing scheduling and calendar support for Georgetown meetings or conferences.
Coordinates with A/V, 1ST, the Mail & Copy Center, external vendors, and Event Services for meeting and event support.
Communicates with Financial Affairs for balance and spending inquiries for faculty research funds and faculty ProCard use.
Coordinates office supply requests and requests facilities assistance for faculty.
Maintains copier workstations, including the replacement of toner and paper supply.
Troubleshoots copy machine and faculty computer and printer issues, escalating to the appropriate Xerox, Faculty Support, or 1ST contact as necessary.
Assists with the creation and editing of faculty members' university-related correspondence and presentations
Answers telephones, meets and escorts guests, greets visitors and students, provides information, takes phone messages, and transfers callers or visitors to other departments as needed
Prepares, sends, and receives Georgetown-related faxes, FedEx, courier, and mail deliveries
Proactively communicates information to and collaborates with other faculty assistants, faculty, students, external professionals and collaborators, RAs, and other Law Center staff
Assists faculty with locating support for projects and activities outside the scope of a faculty assistant's responsibilities
Utilizes Web Press to update faculty profiles on the Law Center website
Scholarship and Research Support
Supports faculty scholarship by scanning, photocopying, and indexing or compiling research materials, books, and files.
Communicates requests to the Library on matters including scholarship updates, overdue books, and book requests.
Performs basic web, Westlaw, and Lexis/Nexis searches, assisting faculty with the indexing and cataloguing of their office libraries.
Completes special projects as requested by assigned faculty, paying close attention to detail, quality of work, and project timelines.
Assists with the editing of faculty writing and research, based on assistant's availability, interest, and area of expertise when needed.
Teamwork and Professional Development
Attends and actively participates in team meetings, working collaboratively with other faculty assistants.
Provides coverage for other faculty assistants as needed.
Seeks opportunities to improve processes, suggesting and implementing improvements while regularly seeking feedback.
Performs other duties as assigned to ensure excellent faculty support operations, volunteering or contributing to special projects or ad hoc committee work in support of the Georgetown Law community when necessary.
Qualifications & Requirements
At least two years' prior experience in administrative support and/or customer service roles
Experience with the practical application of routine office practices and techniques
Strong communication and interpersonal skills, including experience working with a wide range of individuals
Past experience with and proficiency in Microsoft Office, Google Suite, and Adobe
The ability to gain proficiency with other office and campus technologies (including GMS/Workday, Concur, and Canvas)
Proactive, strategic, and organized with the ability to balance a wide-range of responsibilities in the support of their assigned faculty
A bachelor's degree and previous experience in higher education or a law office environment
Current Georgetown Employees:
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Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or email@example.com .
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR08321
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.