Higgins School Event and Budget Coordinator Clark University
Higgins School of Humanities
Job Code 199460
Part-time/ 30 hours/10-months
Clark University’s Higgins School of Humanities seeks to fill the position of Event and Budget Coordinator. Reporting to the Director, this individual plays a key role in a small, dynamic, and creative environment supporting public programming, classroom engagement, and faculty initiatives. Specifically, the Coordinator manages event planning and programming logistics in addition to administering the department’s yearly budget and internal grant program. This individual works independently in these roles and collaborates with the faculty Director and Associate Director to support the strategic goals of the Higgins School. This position offers a wealth of opportunities to engage with on- and off-campus partners and guest speakers from many fields.
Duties and Responsibilities:
Create and execute logistical plans for events, including budgets and contract management.
Collaborate with campus partners, such as Media Services, Catering, and Facilities Management, and the campus bookstore.
Coordinate travel arrangements for guest lecturers.
Attend up to 12 day and evening events per semester (with advanced notice).
Budget Management and Processing:
Develop fiscal budget plans.
Participate in strategic planning and oversee financial goals in regard to programming, courses, grants, and make budgetary recommendations to director.
Communicate with Business & Financial Services and other campus constituents regarding compliance with Clark University accounting policies.
Process teaching stipends, honoraria, and other compensation as needed.
Submit invoices and reimbursements using Clark University’s procurement system.
Higgins Grant Program Administration:
Oversee the Higgins School’s internal grant program for Humanities faculty.
Track trends in grant activity and make recommendations during annual fiscal planning.
Communicate with faculty to distribute funds and coordinate reimbursements.
Maintain grant records.
Monitor individual grant budgets.
Communicate grant policies and oversee compliance.
Office Management and Operations:
Order office supplies and oversee maintenance of office equipment.
Work with Registrar’s Office on Higgins School course listings each semester.
Oversee the maintenance and booking of two department-owned spaces.
Hire and manage student employees as needed.
Support the faculty Director and Associate Director of the Higgins School as needed.
Preserve and maintain institutional knowledge through transitions in faculty directors.
Support Higgins collaborations with humanities faculty across Clark.
Maintain communication and working relationships with on- and off-campus partners.
Other miscellaneous duties as needed.
3+ years’ experience, preferably higher-ed or in a non-profit setting
Bachelor degree or equivalent education and experience
Familiarity with budget processes
Ability to attend scheduled evening events throughout the semester
Proficiency with Microsoft Word and Excel;
Familiarity with and/or capacity to learn procurement software (SmartBuy Plus); academic course planning system (Acalog); and event scheduling platform (EMS)
This position requires the following skills and attributes:
High level of professionalism in an environment that is, at times, fast paced
Aptitude for strategic planning and problem solving skills, discretion, and discernment
Ability to flourish in a small collaborative environment with flexibility and versatility
Excellent communication skills and ability to manage on- and off-campus relationships
Prior experience working with and contributing to a diverse workplace with the ability to interact effectively with a broad range of constituents on campus
This is a part-time, 30 hours per week, 10 month position.
Review of applications will begin on January 6, 2020 and will continue until the position is filled.
The hourly rate for this position will be up to $18.00 per hour, commensurate with skills and experience.
Please email résumé and cover letter to <email@example.com> . Applicants must reference Job code 199460 in the subject line to be considered for this position.
Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
Internal Number: 199460
About Clark University
Founded in 1887, Clark University is a liberal arts-based research university committed to
scholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention, Change Our World,” which is the rallying cry that inspires our community every day.
Located in Worcester, Massachusetts, Clark University educates its undergraduate and graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. The University’s engages students in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change.
Clark University’s pioneering model of higher education, LEEP (Liberation Education and Effective Practice) compels undergraduate students to thrive in authentic world and workplace settings, and prepares them for lives and careers of consequence.