Director of Facilities, Plant Operations & Support - 1904604
At Stony Brook Medicine the Director of Facilities, Plant Operations & Support will be responsible to coordinate all phases of Plant Operations and Construction. The incumbent will support the Associate Director of Facilities with the daily operations of the East Campus services. The incumbent manages the daily operation of major capital construction projects and renovation construction projects. The incumbent will coordinate with the hospital's senior leadership, State University Construction Fund, hospital administrators and various department heads/managers within Stony Brook Medicine's community. The Incumbent must have experience in regulatory compliance, Joint Commission, CMS, and OMH survey experience.
Duties of a Director of Facilities, Plant Operations & Support may include the following but are not limited to:
Incumbent will report directly to the Associate Director of Facilities and Support Services. He/she will support the daily operation of the East Campus Facilities and Support Services operations under the division of Facilities and Plant Operations.
Daily supervision, leadership and management of in-house construction staff, SFE labor, construction staff, and Plant Operations. Reviews project goals, quality of work, project schedules and associated project costs to achieve completion of the project within schedule and budget allocations. Reviews time and attendance records. Performs annual evaluations of employees following the appropriate union and hospital policies and procedures. Ensures staff development by scheduling pertinent education/training sessions. Ensures staff compliance to the division's policies and procedures. Ensures daily activities and overall progress of code compliance, enforcement, staffing, daily inspections, drawings review, and code interpretation.
Participates in the Certificate of Need process i.e. provide CON assessment for new project requests, develops construction timeline for start and end of construction, coordination of the CON sanitarian site visit. Participates in the CON site visit, formulates plan of correction action items that are identified during the site visit and provides follow up as needed to ensure that the plan of correction has been implemented.
Responsible for the development and maintenance of the construction and Plant Operation schedules as required.
Reviews and approves procurement paperwork, funding requests, requests for proposals, and requests for qualifications as required. Reviews outside contractor invoices for payments requisitions for projects as per the construction/design contract and schedule of values.
Ensures that all Life Safety inspections are completed for DOH and Joint Commission. Ensures that OMH requirements and CMS documentation is reviewed and in compliance. Ensures that project documentation i.e. construction drawings, project schedule, procurement paperwork, requests for proposals, vendor payments, requests for information, submittals, change in scope forms etc. are uploaded and maintained in Project Mates.
Provide a monthly activities report of projects to the Senior Project Director and Associate Director. Schedule and participate in various department meetings i.e. weekly construction meetings, Plant Operation, hospital architectural meetings, ICRA meeting, and department head meetings. Schedule project meetings and finance meetings as needed. Work with division's leadership to keep apprised of the hospital's project priorities.
Oversight for all phases of maintenance, and construction activities including but not limited to coordinating the division's workforce, materials and equipment purchases. Ensures that construction specifications are being followed as per the project scope i.e. building requirements of the JCAHO, NYS Department of Health and state and local regulatory requirements.
Ensures that documentation and approvals are processed as per the department's change in scope policy and procedure in the event that scope creep or user requests are initiated during design or construction.
Ensures that as-built and red-line documents are provided to Architectural Services for uploading into the ATG database.
Bachelor's Degree in engineering or construction management or equivalent with at least 5 years' experience in coordinating new construction, renovations, alterations in a healthcare environment. In lieu of a degree, 10 years direct experience in managing new construction, renovations, alterations, in a large healthcare facility.
Must have the ability to manage and track all Joint Commission, CMS, OMH, inspections and to ensure follow up on regulatory compliance, maintenance requests, new construction/renovation projects and requests.
Must have administrative and financial experience.
Must be well versed in new construction, renovations and alterations, possess effective- communication skills verbal/written with vendors, user groups, high level leadership, design firms and construction contractors.
Must be able to work independently with minimal supervision.
The candidate must possess practical hands on experience in the fields of Infection Control, Fire Safety, NFPA, Joint Commission, OSHA and NYS DOH regulations, as well as codes and regulations governing health care facilities.
Experience in planning, coordinating, administering, and exercising strategic and overall operational controls.
Incumbent must have the ability to apply the latest standards in construction project management and quality assurance.
Must be a dedicated, reliable and flexible to work evening and weekends
Computer literacy and experience with spreadsheet and project management programs are essential.
This position will remain posted until filled or for 90 days max.
An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients' lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island's premier academic medical center. With 603 beds, we serve as the region's only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children's Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County's only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation's first Pediatric Multiple Sclerosis Center.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
This function/position has been designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org .
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police
Official Job Title: TH Assistant Administrator
Job Field: Other
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Project Management Office-Stony Brook University Hospital
Schedule: Full-time Shift: Day Shift Shift Hours: 7:30 am - 4:30 pm Pass Days: Sat, Sun
Posting Start Date: Dec 23, 2019
Posting End Date: Mar 23, 2020, 3:59:00 AM
Salary: Commensurate with experience
Salary Grade: MP4
Internal Number: 1904604
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.