1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Skill/ability 5: Proven ability to learn new tasks while demonstrating strong attention to detail with a commitment to accuracy. Demonstrated excellent attendance history and reliability, to be affirmed by references. Adept at handling confidential information. Demonstrated ability to work cooperatively with coworkers and supervisor in an environment of change.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Significant experience with the Epic medical record system, including creating medical records for new patients, monitoring referral work queues, scheduling clinic visits, scheduling diagnostic visits, scanning external medical records, communicating via In Basket, monitoring authorization progress and familiarity with scheduling template capabilities.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr. Administrative Assistant
Required Skill/ability 1: Demonstrated ability working in an administrative support role. Proven ability to work under pressure with constant, varied interruptions, ability to manage a broad variety of tasks and shifting priorities in a changing environment and the ability to take initiative. Excellent verbal and written communication skills, including spelling, grammar and punctuation.
Required Skill/ability 4: Excellent customer service skills that have been refined by providing a superb, compassionate patient experience. Ability to handle stressful situations with a calm demeanor, grace and respect. Demonstrated strong telephone and office etiquette. Ability to serve as the primary support for faculty and impeccable follow-up from every perspective.
Required Skill/ability 2: Expert skill with Microsoft Outlook (especially calendaring functions) and Word (advanced knowledge of formatting and track changes), intermediate skill with Excel and Powerpoint. Ability to sensibly judge urgency of matters and prioritize faculty schedules accordingly.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 59170BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.