Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Associate Director of Athletics Engagement and Events is a vital member of the Athletics Engagement team team, and supports Georgetown's mission by supporting the Athletics Department's priorities and sport specific campaigns through volunteer management and engagement activities. This position is responsible for the planning and managing of over seventy athletic department events each year. This position works to cultivate and steward donors through signature events that promote the Athletic Department's priorities. The main role of this position is strategic event planning, managing all contracts, and the logistical and financial aspects attached to executing events. Annual signature events include the Georgetown Athletics Hall of Fame Ceremony and Reception, Men's Basketball Banquet, GUSYs and a number of sport specific engagement events. The position is engaging alumni, parents, fans and friends helping to ultimately grow support for Georgetown Athletics from each of the 29 sport communities. The Associate Director of Athletics Engagement and Events reports to the Director of Engagement for Athletics Development. The Associate Director will work with coaches, senior administrators, and volunteers to design and implement event strategies, communications, and engagement initiatives. The Associate Director will have duties that include, but are not limited to the following:
Strategic Event Planning
Execute the following annual signature events: the Hall of Fame Ceremony and Reception, Men's Basketball Banquet, GUSYs, and many more.
Assist in the development of strategic engagement calendar with the goal of promoting the athletic department priorities throughout each sport community and the eight major markets.
Participate in identification of hosts and "champions" of Georgetown Athletics to support events to engage alumni, donors and fans in their communities.
Handle all event revenue and income as well as donations associated with the event, which is estimated to be $100,000 per year.
Successfully manage over $200,000 in budgetary funding.
Plan all pre-game and post-game receptions surrounding the men's basketball season.
Create and manage event registration pages in iModules system and in event software Socialtables.
Design, implement and manage programming for key varsity programs regarding events and alumni relations including men's basketball.
Execute contracting process from start to finish by communicating with vendors and the Georgetown Athletics Business Office, following all policies and strict timelines.
Volunteer, Donor and Prospective Donor Engagement
Develop, implement and execute special events to promote connections with alumni.
In consultation with market leaders and unit-based development officers, plan and execute regional events across eight major markets as a means to engage athletics donors.
Manage the guest list, work with hosts, engage the Director of Athletics, coaches and athletics administrators, coordinate with the communications team as needed, develop the event structure and content, assist with briefings and bios, manage follow up with attendees, and ensure the contract process runs smoothly.
Research and order giveaways for engagement activities, with events varying in size from a small, intimate dinner to a large, multifaceted event.
Choose and distribute swag to key volunteers, hosts, and donors for engagement purposes.
Manage volunteers within each priority sport and work directly with the volunteer to grow donors and dollars for each sport.
Produce all sport-specific stewardship pieces and correspondence.
Work directly with the coaches and senior sports administrators in designing and implementing key strategic communications and fund-raising initiatives surrounding annual signature events.
Training and Administrative Support
Handle projects as assigned by the Director.
Qualifications & Requirements
Minimum of two years of event planning experience
Proficient with standard computer applications such as the Microsoft Office suite, Adobe Creative Suite and G Suite by Google Cloud
Proven success in developing and managing events and programs
Strong writing, interpersonal communication, and computer skills.
Excellent attention to detail and organizational skills
Ability to working independently manage priorities simultaneously with minimal supervision
Ability to meet deadlines, while managing several projects at once
A willingness to work evenings and weekends, and work in intercollegiate athletics involving occasional travel
Service-oriented, and able to work closely with Advancement leaders and individuals throughout the Athletic Department
Knowledge in Salesforce, Socialtables, and iModules a plus
Event planning experience within an athletics or alumni related realm is preferred
Fundraising knowledge preferred
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Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR08178
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.