Berkeley Lab'sComputational Research Division has an opening for an Administrative Assistant III. Independently provide a comprehensive range of specialized administrative services and support to multiple departments or groups in the Computational Research Division.
What You Will Do:
Arrange travel, including prepare and file paperwork associated with travel authorization and travel expense authorizations. Act as an adviser to the department staff on LBNL Travel policies and procedures.
Work with procurement staff and utilize procurement tools to provide project procurement and financial reimbursement support for the department. Act as an adviser to the department staff on LBNL Procurement policies and procedures.
Schedule professional appointments, job interviews, and seminars for staff; remind staff of appointments and meetings. Plan meetings and workshops, including obtaining venues, catering, etc.
Utilize various programs (Microsoft Office and Google suite) on a PC or Mac to create, edit and store complex documents including correspondence, presentations, reports.
Interact with internal and external contacts at all levels to respond to inquiries, gather and provide information, coordinate and schedule activities such as meetings and travel arrangements including prepare and file paperwork associated with these activities.
Maintain office space setups, signage, phones, and charges by working with appropriate LBL operations personnel.
Maintain electronic and hardcopy filing systems as appropriate.
What Is Required:
A minimum of six years of specialized experience in an administrative role and demonstrated success providing a wide range of administrative support in a team setting.
Demonstrated skills in problem solving, working under pressure and multiple demands, handling multiple concurrent tasks, and attention to detail.
Excellent verbal and written communication skills.
Demonstrated initiative and the ability to find problems and resolve them at an early stage with minimal guidance.
Ability to establish and maintain effective working relationships with key personnel.
Must exhibit polished, professional interpersonal skills to work with people at all levels of the organization and visitors to the workplace.
Excellent organizational skills to establish priorities, work independently, and develop and execute complex projects simultaneously.
Extensive experience originating and maintaining Microsoft Office or Google documents as well as using advanced features of these programs.
Additional Desired Qualifications:
Experience with project tracking systems, databases, and spreadsheet programs (ie Google sheets or Smart Sheets).
Experience with procurement and reimbursement processes.
Demonstrated success working in a research unit.
Knowledge of LBNL, DOE, or other research institution administrative policies, procedures, and practices.
The posting shall remain open until the position is filled.
This is a full time career appointment.
Full-time, M-F, non-exempt (hourly paid) from overtime pay.
This position is represented by a union for collective bargaining purposes.
For the initial two-week period of this posting, only Teamsters Local 2010 clerical and allied services bargaining unit employees will be considered. Unit employees who wish to take advantage of this two-week period must identify themselves as being a Teamsters Local 2010 employee when applying online.
Salary will be determined based on range by collective bargaining agreement.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provisionunder 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 88499
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.