Location: Gardner, MA Category: Administrative Posted On: Thu Dec 5 2019 Job Description:
General Statement of Duties
We are seeking a highly-motivated administrative professional to work in a fast-paced, dynamic community college environment. This person will be responsible for managing the office of Academic Affairs and providing consistent administrative support to the Vice President of Academic and Student Affairs. This person will work daily with faculty, staff and students so a strong background in excellent customer service is imperative. Time management, organization and attention to detail are crucial components of this position. Primary responsibilities of this role include liaising with the office of Student Affairs, maintaining calendars and schedules, planning and organizing events for the Division, and problem solving daily issues, requests and demands. Strong analytical, communicative and interpersonal skills are required.
Provide administrative assistance to the Vice President of Academic & Student Affairs for the day-to-day operation of the office;
Provide a considerable degree of decision-making and thorough knowledge of the functions of the College and the Division;
Have familiarity with the collective bargaining agreement for faculty and the forms contained therein to assist division deans, faculty and division administrative assistants with their execution and distribution;
Maintain working knowledge of the budget for the Academic Affairs area and the accounts therein;
Record and transcribe minutes for monthly Curriculum Committee meetings, bi-weekly Deans Meetings, as well as other ad-hoc meetings and ensure follow-up actions are taken;
Compose, answer, and distribute correspondence and handle telephone inquiries
Maintain and ensure accuracy of all records for the Division including attendance, payroll, travel, purchase requisitions, budget requests, etc.;
Manage institutional policies and procedures as they pertain to the Division;
Assist students and make referrals to appropriate offices;
Assist with special projects;
Assist with the development and editing of the college catalog;
Accurately maintain busy calendars and schedules;
Manage events including booking rooms, catering and audio visual
Run data reports as requested;
Perform back-up administrative support for the Associate Vice President of Academic Affairs, Assistant Dean of Academic Affairs, and division deans as approved by the Vice President of Academic & Student Affairs;
Work as a team member with the administrative assistants within the Division and across the College;
Other duties as assigned.
Excellent organizational skills and attention to detail;
Experience as an administrative assistant/executive assistant;
Ability to work in a top-level executive office under stressful conditions at peak times;
Ability to manage multiple schedules, make appointments, etc.;
Must have high level of confidentiality and ability to hold professional boundaries;
Ability to assume responsibility for ensuring conformance to policies;
Ability to problem-solve and make decisions;
Extensive knowledge of regulations, policies, and functions of an executive office;
Ability to run data reports;
Commitment to student success and retention;
Excellent written and oral communication skills;
Ability to assist the public tactfully and diplomatically;
Proficient computer skills with the ability to use Microsoft Office (all programs) and Microsoft Outlook;
Experience working in a fast-paced, high-volume office;
Experience working in a college or university;
Working knowledge of community college systems;
Experience managing budgets;
Experience working with a diverse and multilingual population of students and faculty;
Comfortable with conflict and skilled at conflict resolution;
Ability to think strategically within a complex work environment .
Equivalency Statement Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.
Employee Status: Full Time Benefits: Yes Hours per Week: 37.5 Number of Weeks: 52
Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
Internal Number: 118781
About Mount Wachusett Community College
We are an innovative institution for teaching and learning excellence. Students and faculty are at the center of everything we do. If you are looking for the opportunity to come to work every day and help students achieve their dreams, Mount Wachusett Community College is the place for you. Our faculty, staff, and administration forge the direction of the college together - from governance to defining our mission. We understand that for our institution to remain relevant we must continually examine and refine the ways we serve our students. We strive to create an environment where students, faculty and staff feel comfortable and where new ideas and perspectives are encouraged and rewarded. We respect and honor our differences and make them work toward the advantage of all. The college is committed to attracting the best faculty and staff for our students, regardless of race, color, religious creed, age, physical or mental disability, sex, national origin or ancestry, marital status, sexual orientation, genetic information or veteran status. About the College Mount Wachusett Community College is an accredited, public two-year institution serving 29 cities and towns in North Central ...Massachusetts. The picturesque269-acre main campus is located in Gardner, Massachusetts; satellite sites are located in Leominster, Fitchburg, and Devens. The college offers over 45 associate degree and certificate programs, as well as adult basic education and high school equivalency programs, education and training for business and industry, and noncredit professional and personal enrichment programs. MWCC is on the forefront of state and national civic engagement and service learning initiatives and is nationally recognized as a veteran- friendly school. MWCC is in the process of constructing a $42 million science and technology building to support growing STEM programs. The college community enjoys many resources including the East Wing Art Gallery; the 555-seat Theatre at the Mount which hosts a variety of productions annually; the Fitness and Wellness Center, which offers a wide assortment of fitness classes, exercise equipment and an Olympic-size swimming pool; a complete library with access to thousands of on-line publications and data bases, as well as electronic classrooms. In addition, through its membership in the CWMARS regional library system, access is available to all other public and academic libraries in the region. Our Green Commitment In addition, if sustainability is important to you, Mount Wachusett Community College offers the chance to work at one of the greenest colleges in the nation. We are the largest greenhouse gas reducer of any Massachusetts state college, university, or agency, as recognized by the 2011 Leading By Example Award from the Commonwealth of Massachusetts. We have also been nationally recognized with a Climate Leadership Award from Second Nature, the supporting organization of the American College and University Presidents' Climate Commitment, and several other organizations. Our Gardner campus features two 1.65 MW Vestas V82 wind turbines that are propelling us to near-carbon neutrality for campus operations. With the college's biomass and solar technologies incorporated into the mix, coupled with significant efficiency improvements, MWCC generates nearly all of its energy on-site to operate as a near-zero net energy campus. About our benefitsOur full-time faculty and staff enjoy a liberal benefits package, including generous retirement plans, eleven health insurance options, dental care, life insurance and long-term disability insurance. In addition, we offer a tuition remission program which provides education benefits at Massachusetts state colleges, community colleges, and University of Massachusetts Colleges for full-time employees, their spouses and dependent children. Education and lifelong learning are valued here. Additionally, sabbatical opportunities and other professional development opportunities are possible. About the regionMount Wachusett Community College is located a few hours from the stunning beaches of the Cape Cod National Seashore, an hour's drive from the cultural attractions and big city lights of Boston, and forty-minutes from the county seat of Worcester, with museums, a thriving restaurant scene, and excellent amenities. A wide variety of state and national parks, including the Appalachian Trail, the White Mountains, the Berkshires and the Green Mountains are all a day-trip away. The best that New England has to offer is here: quaint villages, bustling cities, and beautiful vistas. The Boston Museum of Fine Arts, the Worcester Art Museum and the Fitchburg Art Museum offer incredible collections. There are opportunities for great shopping in area cities, towns, and nearby outlet malls. North Central Massachusetts is home to excellent public, charter and private schools as well as an affordable lifestyle. Hiking, biking, and walking trails are spread throughout the region as well, for those seeking to maintain an active outdoor lifestyle. We hope you will consider applying for one of our open positions, and discover all that Mount Wachusett Community College and the North Central Massachusetts region have to offer.