The Administrative Associate II reports to the Director of Residential Life and the Program Coordinator, and provide primary administrative support and effectively manage the daily office operations.
Order office supplies and maintain inventory, track purchase orders, verify invoices and resolve billing problems and errors with vendors and/or accounting office; maintain accurate records of all purchased items; holds Procurement Card; maintain and reconcile monthly reports for the department, all transaction in accordance with the Procurement Card Program Policy; and maintain monthly review of statements of all account reconciliation
Coordinate personnel and travel activities and manage the records for the department including the Workday System and Concur; department administrator for leaves and review bi-weekly time sheet for student workers.
Handle phone and walk in guests which care and determine best course of action for them; scan or read incoming materials in order to determine how and where they should be classified or filed; read and review all incoming correspondences including emails, letters, and job postings for appropriate routing.
Prepare various forms and requests for the department: leaves, travel arrangements, payroll adjustment, memos, and letters as needed; and generate posters and flyers for the department-sponsored program and advertise/distribute campus-wide email.
Perform other job-related duties as assigned.
Required Education and Experience:
High school diploma.
Three years of related experience.
Job Posting Close Date:
Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Effective verbal and written communication skills.
Preferred Education and Experience:
Bachelor's degree in related field
Five years of related experience
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
·Resume or Curriculum Vitae
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or firstname.lastname@example.org should you need assistance with the online application process.
Background Check Requirements:
Internal Number: R-026444
About Prairie View A&M University
Prairie View A&M University is dedicated to excellence in teaching, research and service. It is committed to achieving relevance in each component of its mission by addressing issues and proposing solutions through programs and services designed to respond to the needs and aspirations of individuals, families, organizations, agencies, schools, and communities--both rural and urban. Prairie View A&M University is a state-assisted institution by legislative designation, serving a diverse ethnic and socioeconomic population, and a land-grant institution by federal statute.