Primary Purpose: The primary role is to manage all activities related to the implementation, review of terms and conditions, tracking, and execution of all University contracts, both financial and non-financial pursuant to the University's policies and procedures. This role will include management of the University Contract Lifecycle Management software. The position requires high level of diplomacy with internal and external clients and strict adherence to privacy policies as confidential materials will be handled on a regular basis.
Essential Functions: 1. Oversees organizational contract management activities and ensures compliance with University principles of integrity and compliance.
Serves as primary organizational contact during contract negotiations, directly or indirectly with internal and external clients or leadership.
Reviews general contract terms and conditions against established policy, regulations and compliance. Provides guidance and direction to stakeholders during initial drafting of contracts. Contract reviews include but not limited to new or existing contracts, amendments and addendums financial or non-financial.
Consults and advises faculty and staff throughout the RFP Process. Post award proposal requires high level of collaboration to facilitate and assist with the review process to integrate key personnel through contract execution.
Responsible for monitoring contract terms through termination, renewal, bidding or solicitation of all existing or new contracts institutionally. Serve as a liaison in support of contract management to key personnel, departments and external vendors.
2. Manages system contract data integrity, role security access, document management and ensures retention standards are adhered and enforced across all campuses.
3. Monitors and reports on all contract milestones necessary for contract management and compliance.
4. Effectively communicates and elevates identified findings or concerns to appropriate personnel.
5. Participates in committees and/or projects as assigned.
6. Creates and distributes detailed reports to all stakeholders in scheduled and ad hoc intervals.
7. Performs miscellaneous duties as assigned or requested.
Two (2) years post-secondary education.
Experience in contracts, procurement, or related field.
Bachelors in Business Administration, Legal or Contract Administration, or related field.
Five (5) years experience providing support in contract administration.
Minimum of three (3) years procurement experience in Higher Ed or related field.
Proficient in MS Office applications.
Equivalent combination of experience, education and training considered.
Excellent communication and customer service skills.
Requires high level of discretion and service to support at all levels within the institution.
Excellent interpersonal and communication skills.
Proven ability to work collaboratively or individually in deadline driven environment.
Effectively and professionally communicate in writing and orally.
Possess excellent organizational and time management skills.
Strong analytical, problem solving skills.
Proven ability to work with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
Strong project management skills.
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking across campus climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel: Work performed during standard business hours.
Hiring Range: Commensurate with experience, non-exempt
Background Check Statement: Applicants who are selected as final possible candidates must pass a criminal background check.
Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.
University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.