Job Summary/Basic Function: Job Summary: Plan, develop and coordinate recruitment, marketing and administrative processes for Construction Management program.
Major Essential Job Functions (60%): 1. Coordinate office functions. Create and maintain records and filing systems for program. Maintain filing systems by updating files with new information; retrieving information and files as requested; Oversee maintenance of student files, track majors/grad students' progress, and advise studentsAssist students with registration process; advise faculty on curriculum and policy. Enter grades into Blackboard. 2. Assist with preparing annual budget. Maintain and reconcile budgets for department or unit. Monitor expenditures and perform simple analysis on accounts. Research discrepancies and prepare special and recurring reports. Prepare monthly budget reports. 3. Develop and implement student recruitment and retention efforts, and devising marketing concepts to attract new students. Coordinate and conduct recruiting and marketing surveys with potential students, current students, industry members, and alumni. Liaise with area industry professionals for recruiting and marketing purposes. 4. Support the design and drafting of organizational website content; monthly online newsletters to facilitate sponsor and participant engagement; utilization of social media to grow program's online presence; marketing materials including handouts; and drafting correspondence to organizational constituents
Secondary Essential Job Functions (20%): 1. Assist with student programs by coordinating logistics such as arranging site visits, inviting classroom speakers and assisting students in finding internships. 2. Organize, plan and implement programs to connect program alumni to current students. Provide suggestions and input to program director concerning development of new alumni programs. 3. Plan and arrange meetings, and related accommodations. Type letters, memos, registration forms, badges, etc. for conferences and/or meetings. Compile and disburse information for meetings. This job title performs related duties by serving as travel coordinator; arranging catering for special events. 4. Prepare paperwork related to specialized functions of the department or unit. Research, summarize and analyze information. Calculate statistics and compile data. Track program outcomes, measures and goals for teaching. 5. Take incoming calls and route calls to the correct office or person; copy and distribute messages within the office; and answer questions from students, faculty, staff and the public.
Other Duties as Assigned (20%): Other duties may be assigned to this position on a regular or occasional basis to respond to needs of the College of Business and the University.
Minimum Qualifications: Minimum Education Required: 4-year Bachelor Degree from regionally accredited college or university
Minimum Experience Required: 3 years of administrative experience
Key Competencies: Knowledge of administrative operations activities such as events planning, outreach activities, and marketing initiatives Knowledge of common University-specific computer application programs. Personal contacts are with employees within the work unit and/or general public, including students, alumni, and members of industry, all in a mostly structured situation that involves obtaining, clarifying, or giving facts or information. Interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills. Strong skills in short- and long-term planning, analysis and problem-solving and customer service. This job title normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among readily identifiable choices. The assignment is usually reviewed upon completion. This job title requires the use of standard technical skills appropriate to the work environment of the organization.
Physical Requirements: Sedentary, exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
Lamar University Expectation of Quality: Employee will support the mission of Lamar by providing high quality, professional services, timely responses and solutions to customer requests.
Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.
Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.
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Home to more than 14,000 students, Lamar University is one of the fastest growing universities in Texas and is a member of The Texas State University System. LU offers more than 100 programs of study leading to bachelor’s, master’s and doctoral degrees. The 270-acre campus in Beaumont is about 90 miles east of Houston and about 25 miles west of Louisiana