Research - Laboratory/Non-Laboratory, Staff/Administrative
Department: McC Research Administration Salary/Grade: EXS/5
Provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction. May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.
Please note: Supervisor provides objectives, deadlines & specific instructions only for new, difficult, &/or unusual work. Work is reviewed upon completion & only occasionally to verify technical accuracy & compliance with practice, policy, & procedures. EE informs supervisor of on-going progress &/or potentially controversial matters.
EE uses an advanced knowledge of skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
As time and budget allows:
New-"Brown Bag"-Interested in becoming an RA?
Need more "How To:" sessions such as:
Fill out internal & external paperwork
Create & review budget
Review sponsor guidelines
Read a solicitation
Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)
NU-ORI-Res Dam Training session
SCS course: Grantsmanship for the Research Professional
ASRSP effort reporting 101
NU Financials budget reconciliation and reporting
Audit & Advisory best practices
Typically administers entire research projects such as:
Single Principal Investigator (PI) basic proposals, grants &/or contracts
May assist with components of multi-PI or multi-unit proposals, grants &/or contracts
NIH RO1-approximately $250K/yr. over 5 yrs.
NIH R21-approximately $150K/yr. over 2 yrs.
Completes pre-award administration of grant &/or contract activities.
Organizes proposal, renewal and resubmission applications.
Completes NU OSR forms.
Completes entire application for smaller, less-complicated, simple, standard proposals.
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Tracks formal re-budgeting.
Coordinates core resource account setup and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Participates in account close out activities.
Monitors project under spending and overspending.
Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Becomes familiar with regulations involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
Regularly run Cognos canned reports of the Unit’s research activities
Maintain the Unit’s website and/or IntraNet
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1 year financial or administrative support experience in a research environment or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Organization, time management, detail oriented
Two years’ experience in proposal/award management in a university environment.
Knowledge of NU’s financial systems and accounting procedures.
Knowledge of the NSF Grant Proposal Guide and NSF Fastlane.
Knowledge of other electronic federal proposal/award management systems, including www.grants.gov.
Preferred Competencies: (Skills, knowledge, and abilities)
Ability to work independently and in a team environment.
Ability to work under pressure and prioritize.
Ability to interact professionally with faculty, staff, and graduate students.
Strong communication, interpersonal, and organizational skills
Computer literacy, including proficiency in MS Word, Excel, and scheduling software.
Experience with internet searches and database applications
Website and IntraNet building knowledge and experience
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37801
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.