Research - Laboratory/Non-Laboratory, Staff/Administrative
Department: McC Research Administration Salary/Grade: EXS/7
Provides sole administrative leadership and intermediate problem solving in support of 2 departments’ research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. Provides lifecycle pre- & post-award research administration to Civil & Environmental Engineering and the Industrial Engineering departments ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests & assisting with award closeout responsibilities. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations. This position will also maintain a departmental database of proposals and awards and participate in school-level sponsored research initiatives and projects as assigned.
Manages pre-award administration of grants &/or contracts
Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor
Establishes procedures at the small to mid-sized unit level related to pre-award administration
Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements
Manage representation of sub-recipients, cost sharing and administrative costs on a proposal
Coordinates IRB and IACUC protocols
Prepares &/or reviews complete budget
Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings
Completes post-award administration of research grants &/or contracts
Reviews account establishment
Manages effort commitments of key project personnel
Approves high-value/high-risk expenditures
Interprets awards documents
Reviews and reports expenditures
Verifies processing of cost share transactions
Reviews award budget status with PIs.
Provides data needed for interim and final financial and technical progress reports
Facilitates account close out activities, coordinating with ASRSP as needed
Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
Participates in efforts to improve research administration including serving on university committees related to research administration
Provides information needed to prepare interim & final financial reports
Preferred Qualifications: (Education and experience)
Two to four years of proposal/award management experience in a university environment
Certified Research Administrator (CRA)
Understanding of OMB Uniform Guidance, Research Terms & Conditions (FDP) and agency-specific terms and conditions, including the NSF and PHS Grants Policy Statements
Knowledge of the NSF Grant Proposal Guide and NSF Fastlane
Knowledge of other electronic federal proposal/award management systems, including www.grants.gov.
Knowledge of basic intellectual property principles. Policy Statement
Preferred Competencies: (Skills, knowledge, and abilities)
Knowledge of NU’s financial systems and accounting procedures
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37789
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.