A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Mechanical Engineering (ME) department is seeking an Administrative Assistant Associate who will provide administrative and clerical support to the departmental faculty, students and staff. This position requires broad and comprehensive experience including the ability to perform a variety of administrative activities in an academic setting, and the skill and knowledge to implement and follow organizational policies and procedures. The Administrative Assistant Associate will provide professional and administrative support of the day-to-day operations in ME.
Provide a full range of administrative and secretarial support for Mechanical Engineering.
Perform general reception duties that include creating a welcoming, organized, efficient and professional office environment.
Provide administrative support for overall general office tasks, to include managing routine calendars, composing correspondence, preparing documents, reports, and presentations, answering questions and email inquiries, providing telephone support, assist with creating brochures and fliers (print and electronic versions), copying and collating materials, formatting and proofreading documents, managing electronic and hard copy filing systems, and collecting/reporting data/information as needed to support the productivity of the office.
Order textbooks for courses offered within the department.
Process incoming and outgoing US mail, campus mail, and periodic deliveries.
Work closely with the department chair on the scheduling of courses each semester.
Maintain inventory of office and program supplies.
Assist with ME events including coordinating logistics, ensuring arranging faculty participation, publicity, etc.
Assist with management of ME digital content in partnership with CECS and UM-Dearborn digital team.
Serve as back-up to other department staff for financial activities (p-card review, procurement, etc.).
Other duties as assigned.
General Student Support:
Interact with students and assist with and resolve any walk-in needs.
High school graduation or equivalent plus one to three years increasingly responsible experience in an office setting is necessary.
Knowledge of: Microsoft Office Suite as well as general e-mail and calendaring systems.
Familiarity and knowledge of University policies and procedures.
Organized, willing to learn new things, and flexible in a changing environment.
Demonstrated ability to undertake multiple tasks at the same time and be able to prioritize among those multiple projects, with a high value placed on detail and accuracy.
Excellent interpersonal, communication, and customer service skills.
Demonstrated initiative and creative thinking.
Consistent attendance, dependability, punctuality and reliability.
Bachelor's degree or equivalent combination of education and experience.
Advanced computer skills including web design and website content management.
Due to a focus on customer service, this position requires a workschedule of Monday-Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend hours may be required for specific events.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 181542
About University of Michigan - Dearborn
The University of Michigan-Dearborn is an interactive, student-centered institution committed to excellence in teaching and learning.We offer undergraduate, graduate, and professional education to a diverse, highly motivated, and talented student body. Our programs are responsive to the changing needs of society; relevant to the goals of our students and community partners; rich in opportunities for independent and collaborative study, research, and practical application; and reflective of the traditions of excellence, innovation, and leadership that distinguish the University of Michigan.