A cover letter addressing your specific interest in the position and outlining your skills and experience that directly relate to this position is required. Attach the cover letter to your resume.
Serve as the Chief Administrator (CA) for the Enhanced Program in Biophysics. Manage the fiscal, human resource, strategic planning, facilities and general administrative activities of the Program in consultation with the Program Director. We are looking for individuals that have the following traits/characteristics…
An individual that embraces the mission, vision of LSA and the Program, and the principals of integrity & trust, accountability & sound judgment, collaboration & innovation and a positive & engaged community
High-level administrative experience in an academic setting, preferably at UM
Excellent change management skills to guide administrative and personnel transitions
Commitment to improving administrative processes and building efficiencies within and across units and the School
Ability to engage in strategic planning to set and reach both short- and long-term goals
Commitment to establishing and maintaining a diverse, equitable and inclusive environment for faculty, students and staff
Experience with financial management, budgeting and expenditure projection
Experience and demonstrated success in leading administrative, technical, and research staff
A commitment to excellent customer service
Strong communication skills, with excellent people skills and experience building and leading teams
Experience with grants management, HR policies and procedures, and processes related to student funding and support
FINANCIAL RESOURCES RESPONSIBILITIES:
Provide budgeting and expense projections; Establish controls to maintain budget oversight; Review business transactions for compliance with relevant policies and regulations and provide Program authorization for these transactions; Manage and oversee all research (including external grant funding), operating (general fund), discretionary, designated, recharge and endowment funds including the implementation of fiscal policies and procedures; Monitor and maintain budget policies set forth by the College of LS&A and Program leadership; Advise the Director regarding optimal uses of financial resources for planning and management discussions. Experience working with a business service provider model.
HUMAN RESOURCES RESPONSIBILITIES:
Facilitate the successful performance and continuous development of Program’s staff. Coordinate the work of that staff group providing leadership in a collaborative, team-oriented environment with support for professional development; Develop job descriptions for non-academic positions; Review positions for appropriate classification and compensation level; Provide oversight for procedures related to faculty recruitment, appointment, review, retention and promotion. Work collaboratively with LSA Human Resources to develop job descriptions, review positions for appropriate classifications and rates. Assist and provide guidance to the Program Director and Executive Assistant with requests for promotions, UMOR research track hires, LEO lecturer appointments and renewals, sabbatical and other leaves, and emeritus status. Create and update MOUs to specify research, teaching, and service commitments for faculty with split appointments.
PROGRAM, SCHOOL AND UNIVERSITY RESPONSIBILITIES:
Be familiar with UM policies and procedures and assure awareness and compliance among faculty, staff, and students. Routinely monitor program activities to ensure variance is within acceptable range and proactively address issues. Interpret and provide information related to University, School and Program policies and business procedures to all faculty, students and staff. Process the annual Program space survey. Manage facilities; coordinate office and computer assignments, and central office equipment. Represent the Biophysics Enhanced Program to other University units and administrators and outside units with general authority to make commitments on administrative policies and procedures. Resolve operating problems, employee complaints and grievances. Serve on University, School and unit committees.
Participate with the Director in long-range planning activities for the unit; developing and implementing policies, procedures, curriculum changes (with faculty) and research activities; Interpret University and College policies and procedures for the faculty and students; Oversee all aspects of and provide leadership in student services areas including: GSI appointments, fellowships, graduate student recruiting, graduate student services, and undergraduate student; Oversee development activities including alumni relations, and fundraising; Manage, plan and coordinate facilities use and renovation, handle the space inventory, approve and provide high-level recommendations on major unit equipment purchases; Actively participate in the LSA’s Chief Administrators group; Serve as a liaison for administrative matters to the College of LSA.
Bachelor's degree or equivalent is necessary, with advanced degree preferred
At least four to seven years of administrative and staff leadership in an academic environment
Experience and demonstrated ability in managing staff, leadership through change, and working within a collaborative administrative structure
Ability to build trusted relationships with faculty, staff and student
Excellent interpersonal and leadership skills
Strong organizational skills
Experience with managing undergraduate and or graduate student programs/populations
Ability to work independently and interactively as part of a team
Excellent communication skills; excellent interpersonal skills
Must demonstrate a collaborative, proactive and goal oriented approach to administration practices
Demonstrated ability to serve as a unit leader, staff mentor, and strategic partner to the Chair
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 181559
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.