The Department of Systems Biology at Harvard Medical School is seeking a Senior Faculty Assistant. The person in this role will be part of a team that works directly with our faculty, supporting their research and teaching. Faculty Assistants should have outstanding organizational skills and attention to detail; an ability to communicate effectively and professionally in writing and verbally; demonstrated initiative and willingness to develop new skills; and an ability to work with multiple supervisors and manage competing priorities, meet deadlines and follow through on projects. The position requires a strong customer service orientation, good judgment, and flexibility.
Specific duties include but are not limited to the following:
Supports multiple faculty members with large and complex grant portfolios.
Manages complex calendars makes room and catering arrangements as necessary and prepares documents for meetings.
Coordinates activities across multiple labs collaborating on large grants, both within and outside of Harvard.
Coordinates complex travel arrangements. Prepares itineraries and documents to facilitate faculty travel; assesses different itineraries for cost, convenience, and faculty preferences; and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Tracks outstanding faculty expenses.
Performs basic online research; retrieves books, articles, and other information.
Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions, etc.
Works as part of a team to ensure the smooth overall functioning of the Systems Biology department. Other duties as required.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Three years of full-time office experience.
Bachelor's degree preferred. The ideal candidate will have strong writing and proofreading skills and will pay a high level of attention to detail. Ability to balance competing and sometimes conflicting priorities. Experience working in higher education, or a scientific environment, is a plus. Prior Harvard experience is preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51038BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.