The Office of the Vice President for Diversity and Community Affairs (ODCA), is seeking an Administrative Manager who will provide executive level office support. This individual will report directly to the Vice President for Diversity and Community Affairs. The ideal candidate will have a community-friendly demeanor while maintaining the privacy and confidentiality of the Office.
This individual will demonstrate a commitment to the College’s Diversity Mission* and will manage administrative functions of a fast-paced office that supports all matters related to diversity, community affairs and equity.
Program Management and Administration
Assist in the development, implementation and delivery of programs and events.
Manage relations with internal and external vendors to support program deliver (catering, room assignments, set up, décor etc.)
Manage internal/external communications and outreach to guest speakers, lecturers and panelists
Maintains database of all programmatic activities and initiatives
Conducts research and is cognizant of current events to help guide the guide Program content
Manage budget and program expenditures
Other programmatic duties as assigned
Manages day-to-day office operations. Serve as front line resource for all matters of equity, diversity, and inclusion in an office that values and supports each member of our College community.
Manage ODCA front office—this includes providing initial guidance to community members, directing them accordingly or when necessary, scheduling meetings with the VP for Diversity and Community.
Works collaboratively with internal offices to ensure that ODCA functions are managed appropriately. For example, working closely with the Procurement Office to process requisitions and purchase orders.
Supervise Programming Interns to ensure smooth execution of programmatic tasks.
Other administrative duties as assigned
Provides executive level administrative support to the Vice President for Diversity and Community affairs—this includes calendar management, travel arrangements and membership management
Supports the work of the Associate Vice President and Director for Diversity, Community Affairs and Equity. This includes database management, research and record keeping.
Support the Vice President with the preparation of committee materials and record minutes as needed
Other executive support duties as assigned
Bachelor's Degree or minimum of five to seven years office experience working with senior executives
Demonstrated experience working with senior executives and managing projects or events
Technologically savvy individual with experience working with Microsoft Office Suite (Word, Excel, Power Point)
Experience working with websites, newsletters and basic graphic design are considered pluses
Demonstrated ability to work in a fast-paced and highly confidential office
Excellent judgment and communications skills, including verbal, written and listening; pleasant and people oriented with ability to communicate effectively with a diverse population
Detail oriented with ability to multitask and prioritize projects
Masters in Higher Education, Social Work, Counseling or Organizational Leadership
Demonstrated understanding of diversity, community affairs and equity within a graduate school context
Demonstrated track record of managing events and projects
Graphic Design experience (Canva, InDesign, etc)
Experience working with Banner
*To establish Teachers College as an institution that actively attracts, supports and retains diverse students, faculty and staff at all levels, demonstrated through its commitment to social justice, its respectful and vibrant community and its encouragement and support of each individual in the achievement of their full potential.
Internal Number: 505697
About Teachers College, Columbia University
Teachers College, Columbia University, is the oldest and largest graduate school of education in the United States, and also perennially ranked among the nation's best. Its name notwithstanding, the College is committed to a vision of education writ large, encompassing our four core areas of expertise: health, education, leadership and psychology.