Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Lead Financial Analyst acts as a team leader for the Financial Analysts team assisting Sr. managers on directs day-to-day accounting, reporting operations, and oversees the monthly reporting and invoicing processes to ensure compliance with the terms of the awards and applicable laws and regulations. The incumbent is responsible for all post-award financial reporting requirements on sponsored projects for specified cost centers; billings on awards; account setup, timely and efficient maintenance, and closeout of sponsored projects. S/he, under limited direction, researches and interprets applicable regulations, guidelines, and standards, and provides expert advice and oversight to faculty and staff in the administration for sponsored projects. Reporting directly to the Sr. Manager at the Sponsored Projects Financial Operations (SPFO) office, the Lead Financial Analyst has additional duties that include but are not limited to:
Financial Accounting and Compliance
Maintains ledger accounts for Sponsored Projects, reviews critical award information set up in the financial system by pre-award offices, and works collaboratively with the Office of Sponsored Programs and Office of Sponsored Research regarding needed budget adjustments or other corrections, investigating out of balance errors.
Provides monthly overdraft reports to departments within policy timelines, updates system with info received, manages overdraft aging report, and works with departments to clear overdrafts older than 90 days in accordance with Sponsored Projects Financial Operations Overdraft policy and procedures.
Performs pre-audits on expired sponsored awards making sure expenditures charged are allowable, allocable, and reasonable as per sponsors' regulations.
Reconciles University Financial records to final reports, assists in resolving collection issues, and closes out of awards, requesting copies of (technical and invention reports) or preparing final reports required on award.
Administers subcontract functions, including the final reconciliation of subcontract payments/modifications, prior to closing out award to ensure that subaward payments are completely liquidated and unobligated amounts at award end are de-obligated.
Makes sure copies of final invoice (must be marked 'Final') and other final reports required on subcontract are on file in SPFO.
Support Accounting and Financial Reporting Operations
Works very closely with the Associate Director, Sponsored Projects Accounting and Reporting in providing support for Senior Analysts and SPFO staff.
Serves as a backup in the completion of financial reports and invoices; and serves as a resource for trouble shooting complex issues, training, and answering questions.
Reviews accounting journal submitted for SPFO approval.
Financial Reporting, External Reporting, and Customer Service
Reviews financial data for legitimacy, accuracy and allowability of charges in compliance with Uniform Guidance (2 CFR 200), analyzing budgetary line items for material deviation and preparing and submitting Financial Reports for federal, other-governmental, and privately sponsored projects.
Oversees coordinating with departments, reviewing submitted documents and submission of timely reports in accordance with sponsor financial reporting specifications.
Assists with external audit reviews, providing financial and project information for awards within assigned areas.
Serves as a resource to faculty, principle investigators, administrators, and finance staff in the administration of sponsored agreements, providing timely and useful responses to inquiries.
Recommends and/or assists supervisor in designing and presenting training packages tailored to department needs, scheduling regular meetings with departments requiring more post award monitoring supervision.
Follows up on all communications to departments, principle investigators, and sponsors, ensuring quality control issues are identified and reported to supervisor.
Maintains sponsored accounting industry knowledge base.
Understands and keeps current on Federal compliance issues (OMB Uniform Guidance [2 CFR 200] and its predecessors OMB Circulars A-110, A-21, A-133, A-122, PHS guidelines, Federal Demonstration Partnership guidelines, agency-specific guidelines), and other governmental and private sponsor guidelines.
Understands and keeps current on Accounting Standards (FASB, GAAP, etc.) and University policies and procedures.
Understands and keeps current on University financial management systems.
Participates in Industry activities as assigned (Federal Demonstration Partnership, Council on Governmental Relations, National Council of University Research Administrators, Society of Research Administrators).
Accurate invoicing and collections directly relates to revenue recognition and ongoing cash position. Errors or lateness of reports, invoices, or other transactions can directly result in lost revenue. Audit comments and findings are disseminated to all agencies doing business with the University and accordingly, current as well as prospective funding can be impacted. Negative findings can and do result in projects not being funded or funding being reduced. Fines or fees may result in delinquent or erroneous reporting.
Failure to comply with Federal regulations can result in various negative impacts to the University. Agency audits that identify unallowable costs or incorrect reporting can result in repayment of funds with fines and interest.
Requirements and Qualifications
Bachelor's Degree; Accounting degree preferred
Three + years of accounting and analysis experience
Three + years working directly with grants and contracts
Previous work in university or hospital setting with a medical research facility is a plus
Technical Qualifications or Specialized Certification
Strong accounting skills
Demonstrated knowledge and skills in computerized financial software
Demonstrated understanding of research administration processes
Knowledge of OMB Uniform Guidance [2 CFR 200] and its predecessors OMB Circulars A-110, A-21, A-133, A-122; FAR, PHS Guidelines, DS2 regulations, private agency guidelines, costing principles, and University procedures
Strong verbal and written communication skills
Strong organizational and time management skills
Good mathematical and Excel skills
Effective interpersonal and communication skills
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR08103
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.