Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States as rated by U.S. News & World Report 2018-2019 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UW Medical Center has again earned U.S. News & World Report’s No. 1 hospital ranking in Washington State and in the Seattle metropolitan area. It is the seventh consecutive year that UWMC has achieved both distinctions.
UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The University of Washington is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Program Coordinator is responsible for performing various general office duties, entry of departmental database records, assisting the department leadership with Quality Assurance monitoring, assisting with managing service contracts and associated invoices, assist with collecting and organizing comparative information related to various equipment support options, and collecting and organizing budget performance information from various sources for manager review.
The PROGRAM COORDINATOR reports to the Director of Clinical Engineering
Duties & Responsibilities:
Assist department Director and Manager
Service contract management program
Create new purchase requisitions within HEMM for new or renewal service contract both blanket and standard, as directed by the department Director or Manager.
Create new blanket invoice payment releases within HEMM as directed by department Director or Manager.
Track contract expirations and renewals
Assist with collecting and managing contract information and quotes
Assist with cost comparisons and collecting and organizing data for evaluation of most cost effective support plans for equipment
Track and process invoices against blanket PO’s in preparation for Manager’s or Director’s approval for payment.
Monitor and reconcile expected invoices vs those received.
High school graduation or equivalent AND two years of experience in the program specialty
Additional departmental requirements:
Four years of office or administrative support experience or equivalent education/experience.
Working knowledge of Microsoft Office applications with emphasis on Word, Excel, and Access.
Advanced knowledge of Access and Excel.
Knowledge of relational database concepts.
Typing skills commensurate with routine communications and data entry.
Organizational skills commensurate with detailed monitoring and tracking of complex program processes such as service contract financial commitments and billing.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.