1. Serves as principal contact for and source of information about, the Departments, degrees, activities, deadlines, policies and procedures. 2. Provides logistical and clerical support to Department Chairs, faculty, students, visitors, and guests. Creates and distributes Departmental schedules, documents, and reports. Processes and supports faculty appointments. 3. Oversees and monitors Department budgets. Participates in budget preparation and quarterly monitoring. Processes financial paperwork. Coordinates with faculty use of student work-study hours; authorizes work-study timecards. 4. Provides organizational and logistical support for Departmental admissions process. Serves as liaison to the Registrar/Admissions Office. Trains students assigned to support Department specific admissions activities. 5. Organizes, coordinates, and implements Department specific events. 6. Oversees and maintains Department databases and mailing lists. 7. Oversees and maintains Department collections and bequests. 8. Other duties as assigned by Chairs of Departments.
Preferred Education: Experience in an academic department in roles such as Department Registrar or Chair's Assistant. Thorough knowledge of Yale forms, policies and procedures.
Preferred Education, Experience and Skills: Experience in an academic department in roles such as Department Registrar or Chair's Assistant. Thorough knowledge of Yale forms, policies and procedures.
Required Skill/ability 5: Proven record of excellent attendance, reliability and punctuality.
Posting Position Title: Senior Administrative Assistant, Academic Dept
Required Skill/ability 3: Strong verbal and written communication skills. Excellent interpersonal skills including customer service focus and ability to interact effectively with people at all organizational levels.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr Administrative Assistant- Registrar Linguistics
Required Skill/ability 1: Proven record of resourcefulness with ability to work independently, without continuous direction and to identify and utilize available resources to complete tasks thoroughly and efficiently. Ability to make independent and informed decisions, take initiative and follow through.
Required Skill/ability 4:
Ability to utilize electronic systems used to process expense reports, supplier invoice requests, purchase orders and payments such as Workday. Proven ability to coordinate travel arrangements. Ability to monitor and report facilities issues and follow to resolution. Proven ability to support event planning and execution.
Required Skill/ability 2: Proven ability to work with and learn various types of computer software and programs. Willingness and ability to learn and adapt to new technology. Ability to update and maintain webpages and create web forms. Intermediate to advanced proficiency with Microsoft Office, including Outlook, Word and Excel.
Six years of related work experience, four of them in the same job family at the next lower level, and a high school-level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 58896BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.