The Contract & Grant Coordinator will coordinate pre-award grant submissions/documents with minimal supervision as well as assist with post-award activity.
PRIMARY DUTIES AND RESPONSIBILITIES:
Identifies and collects potential grant applications/instructions for principal investigators. Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with the principal investigator to compile and submit the entire proposal according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters Research Management System (RMS) documents online as needed. Organizes and maintains electronic and hard copy grant files. Tracks and maintains online database of proposals submitted, awarded, rejected, etc.
Assists with submission of annual agency reports, No Cost Extensions, PA's, final progress report, final invention statement (if applicable) to the appropriate agency and the closure of grant accounts.
Works with OSRS, JROC, and SPA to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements. Troubleshoots errors of moderate complexity in grant profile setup.
Organizes and determines proper action plans, including the oversight for advance alerts to PIs of upcoming deadlines for continuation, renewals, progress reports, etc.
Coordinates the necessary support with internal and external requests for grant-related information (i.e. biosketches, trainee information, other support, and human/animal approvals.
Ensures that human and animal study protocols are associated with the applicable proposal or award.
Creates, addresses and processes correspondences of low to moderate complexity with grant agencies.
Attends training sessions/seminars related to the position.
Assists senior leadership with special projects as requested.
Performs other duties as assigned.
High school graduate with two years of experience in grant submission.
Well organized with the ability to read and interpret granting agency guidelines.
Good communication skills enabling interaction with faculty and staff.
Ability to create budgeting spreadsheets as well as maintain tracking spreadsheet.
High level of proficiency with university information systems (AIS, FIS, HRMS, RMS, SUBS, etc).
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Physics. This position is for the Danforth Campus.
The hiring range for this position is $21.18 - $26.99 per hour.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.