The Travel & Expense Reimbursement Supervisor is assigned to the East Carolina University Accounts Payable Office. The primary purpose of this position is to serve as the system administrator for the Chrome River expense reimbursement processing system, understanding the configuration and features of the system in detail and be the functional contact for technical matters. This position serves as the main point of contact for all employee and non-employee reimbursements requests as it relates to Chrome River. This position will perform random audits to detect potential fraud or risks and recommend and implement approved changes to program processes. This position will analyze employee reimbursements within Chrome River and provide recommendations as it relates to Chrome River regarding user feedback to numerous stakeholders and senior management. This position will generate routine performance statistics regarding the reimbursement of expenses through Chrome River, engage users of Chrome River to foster the adoption and the acceptance of the system and utilize Chrome River, to develop and identify enhancements/efficiencies of employee reimbursement. This position will research travel and expense industry trends for continuous compliance and improvement of ECU's travel and expense reimbursement programs. This position ensures ECU's reimbursement processes are in compliance with University Policies, UNC General Administration policies, Office of the State Budget and Management budget manual, and IRS guidelines. This position regularly reviews Chrome River configuration to ensure approval workflows and FOAPs are consistent/valid with ECU's ERP, Banner. This position is responsible for developing and maintaining all Chrome River AP staff and user training materials and will provide user training in a classroom or auditorium setting.
Special Instructions To Application:
Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. *Applicants must be currently authorized to work in the United States on a full time basis.
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Full time or Part time: Full Time
Position Location (city): Greenville
Position Number: 901035
Organizational Unit Overview:
The Division of Administration and Finance is ultimately responsible for all financial and administrative activities of East Carolina University and its affiliated Foundations. The Division consists of Financial Services, Campus Operations, Enterprise Risk Management, Information Technology and Computing Services, Human Resources, Business Services and various support activities related to the ECU affiliated Foundations. The Division is led by the Vice Chancellor of Administration & Finance. The Vice Chancellor is responsible for oversight of the policies, personnel, budgets and administrative activities of all operations at East Carolina University and its affiliated Foundations. The Division is responsible for more than $400 million of activities within the University and its affiliated Foundations. Within the Division, Financial Services is responsible for all budget and financial activities of East Carolina University and its affiliated Foundations. The mission of Financial Services is to provide for the financial needs of the University and its Foundations in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources.
To be a national model for student success, public service and regional transformation, East Carolina University uses innovative learning strategies and delivery methods to maximize access; prepares students with the knowledge, skills and values to succeed in a global, multicultural society; develops tomorrow's leaders to serve and inspire positive change; discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond; transforms health care, promotes wellness, and reduces health disparities; and improves qualify of life through cultural enrichment, academics, the arts, and athletics. We accomplish our mission through education, research, creative activities, and service while being good stewards of the resources entrusted to us. East Carolina University delivers on the promise of opportunity. We open doors. We improve lives. We transform the present, and we discover the future. In these ways and more, we serve our community, our state, our nation and our world as together we reach toward our greatest potential. Tomorrow starts here.