A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position
Seeking a highly motivated, detail oriented, experienced self-starter to join in the role of Administrative Assistant Intermediate to support the Michigan Hospital Medicine Safety (HMS) Consortium and the Michigan Value Collaborative (MVC). The administrative assistant will communicate with 50+ Michigan participating hospitals to schedule collaborative wide meetings, webinars, trainings, etc. Key responsibilities include: managing arrangements for meetings including catering and logistical arrangements, assisting coordinating center staff with training preparations, maintaining global e-mail lists, taking minutes at meetings, preparing slides, posters and handouts for presentations using graphic software. Additional responsibilities include: making travel arrangements, completing travel expense reports and other reimbursement requests, answering telephone calls and triaging appropriately, maintaining and organizing calendars, scheduling Coordinating Center meetings, ordering supplies, preparing administrative and financial paperwork, utilizing M-Pathways and Concur and assist with special projects as needed.
The Michigan Hospital Medicine Safety (HMS) Consortium is a Blue Cross Blue Shield of Michigan and Blue Care Network funded Collaborative Quality Initiative. It is a data-driven collaborative made up of hospitals across the state of Michigan. For more information regarding HMS, see www.MI-HMS.org.
MVC is a statewide hospital consortium funded by Blue Cross Blue Shield of Michigan (BCBSM), aiming to improve the lives of patients through systematic advancements in quality and cost-efficiency in Michigan hospitals. For more information regarding MVC, see www.michiganvalue.org.
Associates degree or equivalent combination of education and experience
1-2 years of administrative experience
Demonstrated proficiency in the use of computers including standard applications such as Excel, Word, PowerPoint, Outlook, Concur and M-Pathways
Individual must be able to travel periodically within the state of Michigan for meetings (on average 5-10 times a year)
Must be proactive and demonstrate initiative in completing work within the scope of the role
Must be detail-oriented and focused with the ability to work independently as well as part of a team
The ability to multi-task with the propensity to adjust for changing priorities is necessary
Excellent interpersonal skills with a dependable attendance record as well as strong follow-through and organizational skills are required
Prior experience within the University of Michigan and familiarity with their systems, policies, and procedures
Previous experience in a healthcare-related setting
Experience in P-card reconciliation, travel expense reports, and other types of financial reimbursement.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 181524
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.