Reporting to the Senior Director of the Parents Fund and also supervised by an additional College Fund development officer, the incumbent works as an integral part of the College fundraising team, providing administrative support.
Serves as a liaison with staff and donors, receives and organizes correspondence and prepares draft responses and acknowledgements, makes travel arrangements, completes travel reimbursement documents, makes telephone calls, handles inquiries and/or directs them appropriately to assure effective day-to-day operations.
Assists in planning and implementing events and meetings, as well as preparing promotional materials, invitations, and reports for internal and external purposes; interacts with vendors, arranges for use of facilities within and outside of the University for gatherings, tracks attendee responses, and prepares briefing and event materials.
Conducts research to support development teams' efforts: pulls gift reports, prepares statistical and analytical reports and financial summaries using University's alumni database. Corrects data in system records.
Prepares or assists with all mailings to alumni/parents/friends of Columbia College, compiling and checking mailing lists for accuracy, drafting and editing copy, creating mailing materials, assuring adequate supplies of materials related to the department's activities reply cards and envelopes, brochures and other related documents, etc.
Provides support for officers' prospect appointments; prepares background information materials.
Assists with all administrative needs for the teams, including processing gifts, submitting expense reports, scheduling meetings, entering and correcting donor data in the system, and ordering supplies and materials.
Performs other duties as assigned.
High School diploma or its equivalent required.
A minimum of three years of relevant experience required, or a combination of education and experience.
Excellent experience with Microsoft Word required, including mail merges; strong Excel spreadsheet and database skills necessary.
Must have outstanding interpersonal skills, an ability to interact well with faculty, staff, alumni, and other constituents.
Strong communication skills, both written and oral, required.
Must be well organized, self- motivated, detail-oriented and able to work both independently and in a group setting.
**Applications submitted without a resume and cover letter will not be reviewed**
The ability to plan, prioritize, and balance the work load of several projects simultaneously in a fast-paced environment is essential.
Occasional overtime is needed.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 504986
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.